Equipment Rental Inspection

Vehicle Inspection Report: Importance and Benefits

April 27, 2023 by record_360

If you’re in the market for a new truck, trailer, or heavy equipment, you know the feeling of excitement that comes with the prospect of a new workhorse. But as any experienced owner knows, a bad purchase can spell disaster for your business. That’s where vehicle inspection reports come in – they’re essential for making a smart, informed decision about your equipment.

A vehicle inspection report can help you avoid that nightmare by comprehensively assessing the truck, trailer, or heavy equipment’s mechanical and cosmetic condition. But it’s not just about avoiding a lemon – a vehicle inspection report can also give you peace of mind. You’ll know you’re making a smart investment in a reliable machine that can handle whatever job you throw at it.

What is a Vehicle Inspection Report?

A vehicle inspection report is a detailed document that includes all aspects of a vehicle’s condition. No stone is left unturned, ensuring that every component is thoroughly examined.

Benefits of a Vehicle Inspection Report

Identifies potential problems

This report can identify issues that might not be visible during a regular visual inspection.

Problems with the engine, transmission, brakes, suspension, and other vital components can all be spotted through a thorough inspection report. These issues can be a real headache and cost you a fortune in repairs.

But with an inspection report, you can avoid all that hassle. You’ll be able to spot any potential problems before you purchase, saving you from a lot of stress and headache in the long run.

Provides a detailed overview

Vehicle inspection reports give you a super-detailed overview of the condition of the vehicle you’re interested in buying.

It highlights any defects or issues that must be addressed so you know exactly what you’re dealing with. An inspection report gives you all the necessary information to make informed decisions.

That feeling of confidence is priceless. You’ll be able to negotiate a fair price with the seller and have peace of mind knowing that you’re getting your money’s worth.

Helps with negotiations

The vehicle inspection report provides a detailed overview of the vehicle’s condition, including any defects or issues that must be addressed. With this information, you can make an informed decision about how much the vehicle is worth.

Having that kind of knowledge is empowering. You’ll be able to confidently negotiate a fair price with the seller, knowing exactly what you’re getting yourself into.

Ensures safety

This report can help identify any safety issues that must be addressed before using the vehicle.

That kind of knowledge can be a lifesaver. That’s why it’s essential to get an inspection report before you make your purchase.

The report can identify issues like brakes, tires, steering, and other vital components that can affect the vehicle’s safety. By addressing these issues before you start using the vehicle, you’ll be able to ensure that you and your passengers are safe on the road.

Types of Vehicle Inspections

If you’re looking to buy a truck, trailer, or heavy equipment, it’s important to know that there are different types of inspections you can get to ensure you’re making a sound investment.

First up is the Pre-Purchase Inspection. This one is key, especially when you’re putting down significant money. The Pre-Purchase Inspection will assess the vehicle’s overall condition, giving you peace of mind and a clear idea of what you’re getting into.

Next is the Routine Inspection. Just like going to the doctor for a check-up, regular inspections are essential to keep your vehicle running smoothly.

Accidents happen, and if your vehicle has been in one, you’ll need an Accident Inspection to assess the damage. An accurate evaluation of the extent of the damage and necessary repairs will keep you on the road and on schedule.

Finally, there’s the Emissions Inspection. This one is required in some states to ensure your vehicle meets emissions standards. It’s not just a legal requirement but also better for the environment.

What to Expect During a Vehicle Inspection

During the inspection, the inspector will examine all the vehicle’s major components, leaving no stone unturned. Every aspect, from the engine to the electrical system, will be thoroughly evaluated to ensure everything is in tip-top shape.

After the inspection, the inspector will provide you with a detailed report that includes a checklist of all the inspected items. If any defects or issues are found during the inspection, you’ll get a detailed analysis to know exactly what needs to be fixed.

You want to feel confident in your vehicle, and a thorough inspection is a way to get it. So don’t take any chances – ensure your vehicle is in top condition by scheduling an inspection today.

The Benefits of Combining Vehicle Inspection Reports with Record360

Record360 is a digital solution that allows businesses to create detailed records of the condition of their vehicles before and after use.

Streamlines the Inspection Process

Instead of relying on paper-based inspection reports, which can be time-consuming and prone to errors, Record360 makes capturing and sharing detailed records of the vehicle’s condition easy.

Improves Accuracy

The solution allows users to capture photos, videos, and notes that provide a detailed overview of the vehicle’s condition, which can be accessed and reviewed at any time. This can help reduce disputes over damage claims and improve accountability.

Enhances Communication

Record360 allows businesses to share inspection records with relevant stakeholders, such as rental customers or leasing companies. This can help improve communication and transparency, as all parties can access the same information about the vehicle’s condition.

Increases Efficiency

With Record360, users can create and share detailed records of the vehicle’s condition, which can be accessed and reviewed at any time. This can help reduce the need for manual inspections, which can be time-consuming and prone to errors.

Interested in seeing how Record360 can help streamline your vehicle inspections? Request a demo today and see how easy it is to view detailed records of your vehicles’ condition before and after use. Our team will walk you through the features and benefits of using Record360 and answer any questions. Don’t wait – request a demo now and take the first step towards more efficient and effective fleet management.

10 Reasons Why Your Business Needs Heavy Equipment Software

April 18, 2023 by record_360

As a business owner, you understand the importance of keeping your heavy equipment in top condition. Regular maintenance is essential to prolonging the life of your equipment, minimizing downtime, and reducing repair costs. However, manually managing maintenance schedules, work orders, and inventory can be daunting. This is where heavy equipment maintenance software comes in.

This article will discuss ten reasons why your business needs maintenance software.

Streamline maintenance processes- You can streamline your maintenance processes with heavy equipment maintenance software. You can schedule maintenance tasks, assign work orders to technicians, and track progress from a centralized location. This ensures that maintenance tasks are completed on time and in the right order, minimizing downtime and maximizing productivity.
Reduce equipment downtime- Downtime can be costly for your business, resulting in lost productivity and revenue. Heavy equipment maintenance software can help you reduce downtime by scheduling preventive maintenance tasks.
Increase equipment lifespan- Heavy equipment is a significant investment for any business. Proper maintenance is essential to prolonging its lifespan and maximizing its value. Maintenance software can help you track maintenance schedules, identify potential issues, and maintain equipment according to manufacturer guidelines.
Improve safety- Maintenance software can help you improve safety in your workplace. By tracking equipment usage and maintenance history, you can identify potential safety hazards and take corrective action to prevent accidents.
Reduce repair costs- Proper maintenance can help you reduce repair costs by identifying issues early on. The right software can help you track maintenance history and identify recurring issues. This allows you to take corrective action before they result in costly repairs.
Increase efficiency- Heavy equipment software can help you increase efficiency by automating manual processes, reducing paperwork, and streamlining communication between technicians and management. This allows your team to focus on their core tasks and improve productivity.
Ensure compliance- Regulatory compliance is critical for businesses that operate equipment. Heavy equipment software can help ensure that your equipment is maintained according to manufacturer guidelines and industry regulations.
Improve inventory management- Heavy equipment maintenance software can help you track inventory levels, reorder supplies when necessary, and reduce waste. This ensures you always have the necessary parts and supplies, minimizing downtime and reducing costs.
Enhance reporting and analysis- Heavy equipment maintenance software can help you generate detailed reports on maintenance history, usage, and repair costs. This information can be used to identify trends, optimize maintenance schedules, and make data-driven decisions to improve your business operations.
Increase profit- Heavy equipment maintenance software can help you increase profit by reducing downtime, minimizing repair costs, improving efficiency, and prolonging equipment lifespan. This can increase productivity, revenue, and profit for your business.

Heavy equipment maintenance software is essential for any business that operates heavy equipment. It can help you streamline maintenance processes, reduce downtime, improve safety, reduce repair costs, increase efficiency, ensure compliance, improve inventory management, enhance reporting and analysis, and increase profitability.

If you want to learn more about how heavy equipment maintenance software can benefit your business, contact us today and schedule a demo!

The Power of Professional: Why You Should Upgrade Your Plan

March 16, 2023 by record_360

Record360 is the #1 inspection app for heavy equipment & trucking. Our mobile app helps businesses create inspections with photos and videos, so you can keep track of damage, audits, and inventory. But that’s not all… You can get some particularly beneficial features if you choose our Professional subscription plan. By upgrading your plan, you can become more efficient and make better decisions. Read on below to learn more about the features available on our most premium plan.

Task Calendar: A better way to manage tasks

The Task Calendar in Record360 is a visual tool to manage your tasks. Each task appears as a “card” with key information like the name, due date, and responsible party. Some benefits include:

A weekly and monthly overview of your tasks, so you can easily drag tasks to future dates if your customers need to reschedule at the last minute
The ability to at-mention users in comments, so your office staff can easily communicate and provide updates on tasks (without leaving their desk!)
Create tasks for ‘draft’ inspections, when you know you have an inspection coming up in the future. Expedite the process for your guys in the field, so they can save time and reduce errors.

Departments: More control over who sees what

With our Professional plan, you can create separate departments with customized workflows in each one. This lets you configure unique processes for each department, so you have 100% accurate documentation, control, and security.

You can also create inspections across departments: for example, completing a service or maintenance inspection during the contract period of your rental. Use this feature to better manage your internal processes and improve efficiency across teams.

Workflows & Digital Forms: More, more, more!

Our Professional plan lets you create up to 20 digital forms and workflows that can be customized to meet your needs. Particularly in complex businesses, having separate workflows for ALL of your customer forms can help you stay organized. Not only that, in federally regulated industries like trucking, it’s important to maintain updated DOT forms at all times. The flexibility and scalability of our workflows means you can adapt and grow your processes over time.

eSign: Secure, digital signatures for the modern age

e-Signatures are digital signatures that can be used to capture customer approvals for inspections and additional work. Our powerful eSign functionality lets you replace paper signatures in one shot, so you can reduce mistakes and lost documents. Why is eSign useful?

Convenient: Users love eSign particularly when their customers aren’t present for an inspection—in the case of a hot drop—or when they need to approve work remotely
Efficient: Signatures are captured and stored in a central location. Use the Record360 dashboard to search for signed documents right when you need them.
Secure: Digital signatures help with compliance and security by ensuring the document hasn’t been altered.

SMS Texting: Meet your customers where they are

Texting with your customers is a Professional plan feature that lets you send inspection reports to your customers via text. This is the most convenient and efficient way to deliver them their reports—save time and improve customer satisfaction.

Our inspection reports give your customers a simple and easy-to-understand summary of their inspection results; and when delivered via text message, it’s an ideal tool for your business.

Upgrade with Record360

Unlock the full potential of Record360 and experience better task management, MORE workflows, and a higher degree of customization with our Professional subscription plan. Say goodbye to manual processes and hello to improved efficiency, accuracy, and collaboration.

Record360 can help you cut costs, streamline inspections, and protect your assets from damage—all while keeping your customers happy.

Request a demo today and take your business to the next level.

The importance of electronic signatures for equipment inspections

June 7, 2021 by record_360

Using electronic signatures streamlines your equipment inspections, asset management, and rental operations.

With it, you can obtain the signatures of parties involved in your processes and transactions without having to meet them physically.

Offering e-sign options for your customers can drastically improve and simplify your processes while making doing business with your company more efficient and flexible.

This article covers what an electronic signature is, its impact on your equipment rental company, and why it is crucial for modern inspections.

Definition of an electronic signature

An electronic signature (or e-signature) is a legal method of getting approval or consent on digital forms and documents. Legal e-signatures can replace handwritten ones in any virtual process.

The current U.S. code under the Electronic Signatures in Global and National Commerce (E-SIGN) Act defines e-signatures as:

An electronic sound, symbol or process that is attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record.

Are e-signatures legally binding?

In the U.S., electronic signatures are recognized and legalized as equally binding as pen and paper signatures after legislation passed the Uniform Electronic Transactions Act (UETA) and the E-SIGN Act in 1999 and 2000.

The two pieces of legislation allow e-signatures to replace ink signatures as long as they meet three legal hallmarks:

The signer must be whom he/she claims to be. The signer’s identity can be authenticated or verified through digital markers, such as an IP address (if required).
The signer’s intent to affix his/her signature to the document or form is captured. The e-signature is legally binding if the transaction’s parameters have been communicated and the signer unequivocally goes through the signing process.
The signature associated with the form or document is verifiable. The electronic signature is legally accepted if the steps in the signing process can be validated. This includes how the document was signed, what action the signer completed, and what documentation was presented to support the digital transaction. The business or originator must also keep a record of all electronically signed documents.

That said, e-signatures are legally binding as conventionally obtained signatures as long as they satisfy the legal requirements.

How to insert electronic signatures

How companies implement and set up electronic signatures depends on the type of business and transaction involved in the signing process.

E-signature deployment methods and the customer-facing interface can also be unique to the company based on the software or applications.

Most e-signature tools allow you to upload your document and enter the signer’s email address. The signer can then click the link within the email and sign digitally from a mobile device, browser, or computer without signing up to or downloading anything.

Equipment inspection software Record360 is equipped with a helpful eSign feature that lets inspectors affix an electronic signature after filling out a new equipment inspection form.

If you have a previous inspection record that needs signing off, you can open it from the app and send the report to your customer’s or other stakeholder’s email address.

With the in-app e-Sign equipment inspection software feature, you can easily replace your paper forms and processes.

You can capture digital signatures easily and on the fly, minimizing the waiting times involved in the traditional methods of securing signatures.

Record360 also allows you to set up auto-emails to send out inspection records efficiently to your customers, then store them in the app’s secure dashboard for easy document tracking and access.

Importance of electronic signatures during equipment inspections

Manually getting people’s signatures on your inspection records can be a long and painful process. This can lead to equipment inspection delays, can keep your operations from running smoothly, and in turn, you lose money.

Electronic signatures can address these issues while providing the following benefits.

1. Efficient inspections

The paperwork that comes with securing signatures for your inspection records can be time and labor-intensive.

It takes away precious time you could spend on core tasks that help you achieve your business goals.

Electronic signatures can help optimize your equipment inspection process, eliminating the manual and repetitive aspects through seamless digital methods.

With e-signatures, you and your staff won’t waste time on:

Waiting for senior managers to return to the office to get their signature
Signing (or obtaining signatures), printing, scanning, and manually posting inspection records and other related documents
Manually archiving authorized records
Manually verifying if the documents were signed by the right or authorized people

You can accelerate your rental processes, equipment inventory management, asset inspections, and entire business operations because e-signatures allow you to:

Save time on creating inspections and getting them signed
Secure signatures from everyone (customers and managers) anytime and anywhere through any device
Make the whole approval process less prone to error and streamline it
Get the same level of trust and security with documents signed with wet ink
Move your workflows along more efficiently, leading to seamless operations and increased revenue

2. Improved customer experience

Electronic signatures improve your customer’s experience with the company because it provides a convenient way for them to sign your equipment inspection reports.

This also means holding parties responsible for any equipment damages is more streamlined, and you’ll have clear, irrefutable proof to back up your claim.

Your staff can take high-resolution equipment videos and photos using the Record 360 app to capture equipment damages, attach them to the inspection, and send them to customers to sign and acknowledge.

Auto-emailing your inspection reports and obtaining signatures digitally efficiently improves the process and reduces potential damage disputes and frictions with customers. This can enhance your interactions and relationships with customers, encouraging repeat business and client loyalty.

3. Obtain signatures securely

Electronic signatures include encryption to ensure the document can’t be changed after affixing a signature, preventing tampering risks.

Digital signatures can also reduce errors on your equipment inspection reports because now you can do everything electronically and correct or update information easily without starting over.

A reliable equipment inspection software helps ensure you have accurate and secure records and an efficient asset inspection, inventory management, and rental process.

Start using electronic signatures for equipment inspections

Electronic signatures eliminate cumbersome, tedious paperwork and methods, streamlining your equipment inspection process.

With electronic signatures, your staff can do their jobs more effectively and efficiently, allowing them to focus their time and energy on critical and revenue-generating tasks.

Are you ready to leverage the power of equipment inspection software with robust e-Sign features?

Schedule a demonstration today to learn how Record360 can optimize your equipment rental processes.

10 equipment inventory management tips for better inspections

June 2, 2021 by record_360

You need an efficient equipment inventory management system to run a streamlined and high-performing equipment rental company.

Without one, you’ll have a long-winded process for checking an equipment’s availability, renting it out, and creating client contracts, among other things.

To improve the quality of your rental company’s asset inspections, you need more than just a handy equipment inspection form. You need reliable equipment inspection software plus efficient equipment inventory management to organize your assets and monitor their availability and usage.

In this article, we’ll share tried and tested tips to improve your inventory management and equipment inspections.

1. Apply an efficient tagging system for rental inventory

Put unique tags on your assets to hasten your search and identification when you need them — e.g., during registration in your equipment inventory spreadsheet or future handling.

Serial numbers are frequent tags, but opt for more recognizable asset ID numbers and codes. Be intentional about the coding for simpler memorability.

Apply damage tags as well to streamline your identification and documentation of asset defects.

For example, the Record360 app lets you place and customize appropriate tags onto your equipment photos and videos for faster reference to your company and clients:

2. Leverage RFID tags, barcodes, or QR codes

Using barcodes, RFID tags, or QR codes is also straightforward and efficient for equipment inventory management and identification.

By scanning these codes during check in and out, you save time and effort and reduce human error in identifying your assets.

You can also opt for QR codes because they can provide further information from your equipment inventory system and lead you to relevant app pages and functions.

3. Digitize your equipment management forms and processes

Speed up your equipment management processes by replacing paper-based tasks, forms, and equipment inventory lists with digital ones.

For example, from the Record360 app, you can create electronic rental inventory checklists and inspection forms and load them straight onto your mobile device.

This helps your team capture essential standard information for input in the equipment inventory system, check your assets’ conditions, schedule repairs, and deploy it to your clients faster.

With these and other benefits of digitization for your company, you can agree that going paperless is a journey worth taking indeed.

4. Use robust equipment management software

To centralize your asset inventory management and its tasks, information, media, and inspections, use an equipment management software tool.

These tools streamline your operations more efficiently than equipment inventory spreadsheets, help you track your asset usage more closely, and minimize human error.

For one, Record360 has a comprehensive dashboard with data, insights, and visuals about your fleet’s real-time conditions, location, and others.

From this app, you can also verify client identities, assign inspections, get customers’ digital signatures, keep your team in the loop, and many more.

5. Simplify incident reporting for rental inventory

Upgrade recording asset defects in equipment inventory lists using electronic and other efficient systems to report them and notify your team fast.

Give your team quick access to visual documentation, automatic damage labels, and even geo-tags and time-stamp features, such as those on Record360.

Cloverdale Equipment Co. rental manager Sean Carr shares how these features helped them report asset damages and resolve any related disputes:

Because the record includes the time, date, and location of the drop-off, no one can dispute the condition the equipment arrived in…We record the same information so everyone knows the condition of the equipment exactly when we picked it up.

6. Set up real-time relevant notifications

Update your team fast by setting up real-time notifications for asset damages, inspection failure, and other critical equipment inventory management matters.

Use SMS, push, email, and other instant communication channels. For instance, the Record360 app lets you schedule automatic email delivery to concerned departments in your company.

Through these alerts, you maintain your team’s productivity, open active communication lines, and hasten your response time.

7. Streamline equipment assignments and handoffs

Delegate and hand off tasks easily to your team through electronic inspection checklists and forms, such as the ones on Record360’s app.

With this feature, you can kick off asset inspections from mobile devices, quickly and thoroughly check your equipment inventory system, and help your team finish their assignment on the field.

8. Manage your equipment and inspection locations

Streamline your multi-site asset inventory checks and inspections through an equipment management system that lets you perform those tasks from anywhere.

For example, Record360 lets you send to your team direct links to digital inspection forms and checklists in the app. You can then immediately obtain remote data in real-time and act accordingly to the reports.

Bobcat of St. Louis corporate rental manager Mike Rust relays how using Record360 helped him do that:

With Record360, it’s much easier to do equipment reviews across locations… All the rental manager needs to do is call up the original rental record, take a new batch of photos, and see if there’s any new damage.

This results in a more rapid turnaround for them and their clients.

9. Implement simple, secure documentation

Beyond equipment inventory spreadsheets, document your assets’ actual condition through high-resolution photos and videos you can upload to the cloud and share with your team.

With these media, you can precisely capture any equipment defects, instantly inform your team and clients, and provide solid evidence on your innocence about the cause of damage.

The Record360 equipment management software has simple-to-do high-res camera functions, damage tags, and cloud-secure storage and sharing systems.

These simplify and enhance your documentation and inspection far better than incomplete manual, handwritten reports, and equipment inventory lists — and are among the several ways rental software protects your assets.

10. Schedule periodic rental inventory audits

Regularly audit your assets for your accounting and tax duties and equipment inventory spreadsheet updates instead of doing it entirely at the end of the year.

By dividing a whole year’s workload into more doable chunks, you lessen your stress and get more time to verify information and correct any errors.

Schedule your internal audits every week, month, or quarter — whichever is suitable for your company. However, high-value assets must undergo more frequent inspections.

Additionally, keep tabs on looming tax changes and prepare for them ahead of time. Then, apply the adjustments to your regular inventory audits for a gradual, less burdensome implementation.

FAQs on Asset Inventory Management

Following are some FAQs on asset inventory management and their corresponding answers:

What is an equipment management system?

An equipment management system is a software tool to help monitor asset conditions, generate accurate reports and information, and provide other functionalities to simplify related tasks.

How do you track equipment usage?

Track equipment usage through asset identification and geo-tags, time-stamps, an equipment inventory system, high-resolution before-and-after photos and videos, user logs, barcodes and QR codes, equipment inventory lists, and others.

How do you manage equipment inventory?

Manage equipment inventory efficiently through equipment management software, which logs asset users, location and date-and-time information, photos and videos, and more.

Improve your equipment inventory management process

Optimize your company’s equipment inventory management through hyper-efficient practices and robust but simple electronic and software tools.

Show your team how these adjustments streamline your asset inventory management to encourage them to adopt the tools and best practices.

Interested in learning more about Record360? Schedule a demonstration today.

Why equipment videos and photos are important for equipment inspections

June 2, 2021 by record_360

Can your equipment inspection software capture photos and record videos of your equipment during inspections?

Can it also make them immediately available for review on a web portal?

If you answered “no,” then you are likely dealing with one or more of these challenges:

You manage multiple damage disputes
You are eating the cost for many of those disputes
You are spending thousands of dollars on equipment repairs when you aren’t at fault

Here’s the thing: Equipment videos and photos are an absolute must for equipment rental companies.

They show your assets’ true condition during inspections.

These images and videos remove any vagueness in your equipment descriptions, which is absolutely crucial to avoid damage disputes (or winning them).

That is why if your equipment inspection software is not equipped with video and photo-documenting features, your rental company would lose big time.

This guide will cover the crucial role equipment videos and photos play and the importance of having equipment inspection software for rental companies.

Why do you need equipment inspections, and when is the best time to do them?

Conducting a thorough heavy equipment inspection and preventative maintenance is crucial to ensure your fleet remains compliant with operations and safety regulations.

It could save you tons of money because a regular heavy equipment inspection could help you detect machinery issues before they escalate into bigger problems.

This means you can focus your resources on maintaining your equipment instead of replacing them. It also ensures your equipment is safe for use and helps you avoid costly liabilities when accidents occur.

Below are some points your equipment inspection form should include:

Tire pressure
Mirrors and glass
Brakes and lights
Fluid levels
Horn
Seatbelts
Tire condition
Steering
Fuel and oil leaks
Safety devices (fire extinguishers)
Emergency stopping system

Perform regular equipment inspections before and after releasing your rental assets. This improves your equipment inventory management and ensures your assets are in excellent condition while they are rented out, preventing them from malfunctioning on-site, and protecting their readiness for the next job.

A heavy equipment inspection should be conducted when:

Your assets have been exposed to conditions that can cause damages and compromise safe operations
Your equipment has experienced severe environmental conditions, such as being in muddy, dusty, wet, or corrosive areas
Your assets were driven on mountainous terrains and unpaved roads
Several operators handled your equipment
The machinery is to be used for tough jobs
The asset shows signs of necessary repairs indicated by noises, signals, and obvious damages
You are about to sell or buy a piece of used equipment
The worksite location is far from your shop

Use an equipment inspection checklist template to simplify your routine asset inspections.

Why equipment videos and photos are crucial during inspections

Equipment videos and photos provide visual and physical asset documentation and proof of damages that written records alone can’t capture.

Below are some of the reasons why equipment videos and photos are critical when conducting a heavy equipment inspection.

1. Capture, document, and protect your assets

Instead of painting a picture of your machinery’s real state via narrative descriptions, you get an actual image of its true condition through videos and photos.

You can easily capture, store, and share your inspection findings using these videos and images.

Record360 is an equipment inspection software that lets you take photos and videos of your assets using your smart devices via its mobile app.

The Record360 app eliminates paper-based inspections and comes with a customizable equipment inspection checklist template.

You can upload media or take new equipment videos and photos to document asset damages and defects and attach them to your inspection report.

Add an electronic signature and the receiver’s email address and send — that’s the entire inspection process done in minutes.

Record360 provides a quick and easy way to record and file your equipment videos and photos during inspections.

According to Cloverdale Equipment Co Rental Manager Sean Carr:

Record360 is the hard evidence we were missing to prove equipment condition.

2. Protect your equipment

Keeping track of your equipment’s condition with paper documentation or a “big board” is challenging if you have a large fleet, especially if you release over 10 pieces of machinery daily. President and co-owner of Pioneer Equipment, Michel Allen, said,

Before Record360, we were using the Fred Flintstone method, which was writing everything down and trying to keep up with data on a marker board.

Video and photo documentation drastically speeds up your ability to check your equipment while also improving the quality of your inspections and records.

Record360 allows your team to easily capture high-resolution videos and photos, including relevant documents they can upload and attach to reports.

This simplifies gaining irrefutable proof of equipment damages from customer use. You would be able to hold responsible parties liable for these damages, and you won’t lose thousands of dollars on disputes.

Record360 also lets you save asset condition and heavy equipment inspection records in a centralized location that you, the managers, and your team can easily access, search, and share.

Beyond video and photo documentation, the app also offers condition recording and monitoring that is vital to protect your assets.

3. Streamline equipment inspections

Writing long reports to describe your assets’ condition can take too much time and effort.

This can also slow down rental processes and could increase the risks of critical and often costly asset defects and damages.

However, by recording the inspection through videos and photos, you can streamline the process without the need to describe the asset’s condition and incurred damages word by word.

Record360 expedites this process through its digital capabilities using your mobile device. It also lets you add tags and information directly to the photo or video to show which parts and areas have damages and other issues.

Easily share the captured media by uploading it to the Record360 web app or including it in your equipment inspection reports.

Fleet managers can easily access the files and records through the web app anytime, anywhere, and they can download and share the files when needed.

The app also speeds up your internal handoffs by allowing you to access inspections from your desktop and alert your team in the field.

Record360 equipment inspection software provides you with geo-tagged and time-stamped records, resulting in better customer relationships, fewer disputes over damage, and meaningful savings for your business.

As Newman Tractor Rental Coordinator Xavier Vela had said,

Using Record 360’s streamlined documentation process has halved the amount of time spent on equipment reviews while protecting the company from $7,500 in damage expenses a month.

Takeaways from the importance of equipment inspection videos and photos

A systematic regular asset inspection process with proper documentation ensures you have everything you need to capture your equipment’s condition before, during, and after a rental. This would protect your assets and streamline your equipment inspections.

Capturing videos and photos of the equipment will help you comply with safety and operations regulations at all times and improve your preventative maintenance processes.

It can also reduce potential negative impacts on your productivity, guard your company against liability risks, and decrease costly damage disputes and expenses.

All of these and more through one equipment inspection software. Discover the power of Record360 and schedule a demonstration today.