Equipment Maintenance Software

Optimize your asset performance by staying on top of preventative maintenance. With over 23m+ inspections at 2,000 locations nationwide, Record360 is the leading app to recover on customer damage.

Damage Collections Shouldn't Be Difficult

While preventative maintenance should be the #1 priority for all rental operators... software tools have been too complex, slow, or non-existent for many teams to manage their fleet effectively.

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Record360's comprehensive mobile app lets you create digital inspections, capture photos & videos, and securely access them online.

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Set your team up to take immediate action by scheduling emails for failed inspections, assigning tasks, and providing internal comments.

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Operate with customer trust & confidence. Record360 unifies your rental, service, and sales departments in a single tool — so you can protect yourself from damage. Create a consistent, transparent process with our digital inspections, tasks, and customer texting platform.

Equipment Maintenance Software

Heavy equipment maintenance software is designed to help companies optimize their asset performance by staying on top of preventative maintenance and providing real-time issue reporting and work order management. Regular heavy equipment maintenance requires scheduling routine tasks such as preventive maintenance, visual inspections, and technical analysis. Heavy equipment is a valuable asset that endures excessive demanding physical wear and tear, often in extreme weather conditions. Without proper maintenance, an eventual breakdown is inevitable. When construction equipment breaks down, it can cause an entire operation to halt, interrupting work and money flow. Construction equipment maintenance software is essential to help companies avoid unnecessary interruptions. Much more than a scheduling tool, equipment repair management software can provide real-time status updates about how equipment is performing, where it is located, and if it is up to the necessary standards for upcoming jobs.

Equipment maintenance tracking software is a tool designed specifically for managing heavy equipment through a streamlined, user-friendly platform that keeps crucial information about your construction equipment in one place. Track, manage, and log information about every piece of equipment from anywhere, anytime, using an internet-connected device. The use of heavy equipment is always on-site, and in the past, keeping track of maintenance and other details involved note-taking and manual input into computer systems. Today, cloud-based software tools empower construction professionals with easily accessible equipment maintenance tracking software. In addition, web portals and apps update in real-time, so everyone sees up-to-date information immediately.


Construction companies have fleets of large equipment assets to keep track of and maintain. Implementing construction equipment maintenance software offers many advantages, such as automated scheduling for inspections and maintenance. Managing work orders and spare parts inventory is simplified through a web-based software tool accessible by each team member with permission. Updates are visible in real-time, creating a collaborative team environment that helps boost productivity and alleviate frustration from miscommunication. 

Eliminating paperwork is helpful because entering information into a cloud-based software system is more time efficient and improves accuracy. Teams experience a boost in productivity when using a maintenance software solution. In addition, using a software maintenance solution helps companies collect valuable data enabling them to see patterns and trends to gain an understanding of what’s going well and what areas need improvement. 


Maintenance software can also help companies maintain compliance standards. With automated maintenance and workflow management, companies can avoid having critical tasks slip through the cracks. Merging all of this information in one place using manual methods is time-consuming and more vulnerable to human error. A streamlined software solution helps minimize errors, reduce losses, and help keep equipment operational.


Equipment maintenance software functions as an asset tracking tool providing a comprehensive, accurate asset register. Having and maintaining an accurate asset list improves day-to-day operations and other business areas, such as insurance coverage and tax purposes. In addition, construction equipment software helps reduce losses improving your bottom line. Overall, equipment maintenance software is a useful tool that contributes to workplace safety and compliance. Construction companies can effectively keep their equipment in optimal working order and prevent unnecessary downtime and accidents by using construction equipment software.


Heavy Equipment Maintenance Software

Heavy equipment management is a necessary part of the construction business. Until recently, this sector of business, heavy construction equipment, has lagged in terms of technology tools. Notorious for notebooks and clipboards full of paperwork, the rapidly growing construction industry needs updated tools to improve efficiency and accuracy when managing heavy equipment fleets. Adopting software solutions is crucial for the construction industry as the number of heavy equipment assets acquired per company increases and business expands geographically. Heavy equipment diagnostics and maintenance software are available as SaaS tools making them a cost-effective and scalable part of a modern construction equipment management plan. Adopting a heavy equipment management software solution in the construction industry has many positive impacts. 

Dealing with large assets such as heavy machinery requires lifecycle management. Equipment breakdowns are inevitable, especially as an asset declines after years of use. An effective heavy equipment maintenance app can help companies manage equipment throughout its lifecycle and then make informed decisions about equipment as it reaches the end of its useful lifecycle. For example, scheduling more frequent maintenance or preparing equipment for sale. Lifecycle management and maintenance management are streamlined through a heavy equipment management software solution.


Companies today often span a geographical region requiring their heavy equipment to be spread out in many different locations. Distributing fleets of heavy equipment across job sites is a challenge. Before introducing a streamlined software solution, keeping track of equipment was a cumbersome, manual process vulnerable to many errors and often full of miscommunication. A streamlined, web-based software solution can assign each piece of equipment a unique tag allowing for real-time tracking and management from anywhere, anytime.


Lifecycle management and location tracking are complemented by maintenance management. Keeping heavy equipment in optimal condition requires predicting potential issues and scheduling the appropriate maintenance to avoid those issues. Scheduling maintenance is a critical part of managing heavy equipment.


Maintenance software solutions can provide valuable insights and real-time status updates about equipment. In addition, heavy equipment management software and heavy equipment diagnostic software can help maximize ROI by reducing downtime and maximizing the equipment’s lifecycle. Heavy equipment maintenance management software has many other benefits, including work scheduling and increased safety.

Streamlining workflow improves staff productivity, accountability, and transparency. Safety is improved by sticking to a regular maintenance schedule and real-time diagnostics. Another benefit is eliminating cumbersome paperwork. Heavy equipment software tools are web-based solutions usable with any internet-connected device and capable of storing information without unnecessary paperwork.

Heavy equipment is not limited to construction; for example, the same tools can be used as farm equipment maintenance software solutions. Farm fleet management software works in many of the same ways as a construction fleet. Heavy equipment requires a strict maintenance schedule, inspections, and compliance standards. In addition, with business across counties or countries, keeping track of a company’s heavy equipment is vital to avoid significant financial loss.

Equipment Maintenance Program

Heavy equipment is a critical asset for any company requiring heavy machinery to operate. Therefore asset maintenance is essential for business operations. An equipment maintenance program can reduce the need for corrective maintenance. In other words, instead of waiting for equipment to break down, a maintenance program will help a company manage downtime with a rotating scheduled maintenance plan instead of facing unscheduled downtime due to avoidable breakdowns.


Maintenance upkeep can save money during the lifecycle of heavy machinery by applying a balance of corrective and preventive maintenance. In addition, an effective equipment maintenance program will improve equipment reliability, reduce downtime from unexpected breakdowns, decrease costly parts replacements, extend equipment lifespan, and improve resale value.


Equipment maintenance is effectively any upkeep performed on a company’s heavy equipment. Maintenance includes any corrective repairs, preventive maintenance, and inspections. An equipment maintenance program is designed to reduce overall maintenance costs, maximize the lifespan of the equipment, reduce unscheduled downtime, increase safety and maintain compliance standards. There are several types of equipment maintenance, including reactive and proactive.


Traditionally maintenance programs operated using manual methods such as pen and paper through printed forms and documentation shared via paper copy or email. Some companies use a whiteboard system that works similar to pen and paper. A more updated version of pen and paper or whiteboard methods is implementing the use of excel spreadsheets. All of these methods involved fractured communication methods, meaning manual updates must be made and sent across all lines of communication to all parties involved.


Manual communication methods such as fax, email, or paper copies are more vulnerable to missed communication, inaccurate information, and security breaches. A reliable, more secure option is equipment maintenance software, a cloud-based comprehensive equipment management system featuring accurate information in real-time and automation tools for schedules and workflows.

An equipment maintenance program managed with equipment maintenance software helps facilitate all types of maintenance necessary throughout the lifespan of the equipment. An equipment failure initiates reactive or corrective maintenance. Reactive maintenance is costly and time-consuming. Although not completely avoidable, an effective maintenance software solution and equipment maintenance program can reduce the need for reactive maintenance. For example, an equipment maintenance program optimizes a company’s preventive maintenance program by planning maintenance tasks to prevent future equipment failure. A significant advantage over manual systems is a web-based system’s simplified, collaborative nature. In addition, equipment maintenance software collects valuable data that can help companies make informed decisions about future equipment needs and maintenance plans. 


On a software equipment list, many options are available. When searching for the right maintenance software solutions, you will find options ranging from free equipment maintenance software to subscription-based SaaS options. Many industries can use heavy equipment maintenance software solutions, such as construction and farm fleets. In addition, heavy equipment maintenance software can be used as landscape equipment maintenance software. Large machinery equipment that requires maintenance and is used across various locations by different crews can be managed efficiently using a web-based software tool. Other industries that benefit from an efficient equipment maintenance program include sporting arenas, mining, and oil and gas companies. Many other industries that rely on the use of heavy equipment can benefit from implementing an equipment maintenance program that meets their company’s needs.


If you want to learn more about our heavy equipment maintenance software and how it can benefit your business, please don’t hesitate to contact us and schedule a demo!

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