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HEAVY EQUIPMENT Rental inspection SOFTWARE

Complete inspections 4x faster and eliminate damage disputes

Capture before/afters. Photograph condition, fuel, and more in 2 minutes via smartphone. In-app checklist. Customer e-signature.

Damage invoicing. Clearly identify damage with AI-powered blur detection. Invoice customers with proof to eliminate disputes.

Equipment maintenance. Track condition and history to predict when maintenance is required. Reduce downtime.

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Capterra Capterra
  • Stars

    Couldn’t live without it. It makes it easy to video equipment for check-ins, returns, evaluations, write-ups…the list goes on and on.

    Kenneth T.
    Kenneth T.

    COO,
    Transportation

  • Stars

    A true game changer. It lets us record any damage or changes to inventory from one location to the next.

    Posey D.
    Posey D.

    Community Development Director, Let's Move! Outside

  • Stars

    Has improved our relationships with our customers and helped us capture a lot of money we were losing on damages to our equipment.

    Zeb Howard
    Zeb Howard

    Operations Manager, North Florida Equipment Rentals

  • Stars

    You’re able to see all your equipment coming in, and if there’s any damage. Has reduced the physical inspection process from an hour to 15-20 minutes.

    TJ Bryant
    TJ Bryant

    Rental Coordinator,
    MHI-Chattanooga Branch

Use cases

Rental inspection
Service inspection
Field service inspection
Incident report
Appraisal
Warranty claims

Rental inspection

Conduct thorough inspections of rental equipment, vehicles, or properties in a fraction of the time.

Pre-built inspection checklists, including interior & exterior components, functionalities, and pre-existing damage.

Time-stamp documentation. Auto-add location details.

Rental inspection

Service inspection

Perform detailed inspections of equipment for routine maintenance and service visits. Let technicians access custom inspection checklists via mobile app.

Record and upload completed service tasks in 1-tap.

Auto-sync reports and inspection data with your ERP.

Service inspection

Field service inspection

Streamline service inspections for customer sites, properties, and assets. Capture detailed images of equipment and infrastructure.

Automatically send process notifications and work order updates to customers.

Let technicians work offline while at servicing locations that don’t have network connectivity.

Field service inspection

Incident report

Document incidents for maintenance and safety compliance. Reduce accidents and fatalities.

Safeguard workers and customers. Shield your business from penalties and legal action.

Incident report

Appraisal

Capture detailed and time-stamped video & photo documentation of assets. Get pre-built checklists for every asset type. Vehicles, heavy machinery, and more.

Generate detailed reports of asset condition. Streamline appraisals.

Appraisal

Warranty claims

Streamline handling of warranty claims. Capture detailed photos and video for appraisals. Prepare and submit documentation. Track claim statuses and keep customers updated.

Improve transparency & compliance. Speed up claim resolution.

Warranty claims

Features

Equipment documentation
Equipment documentation
Equipment documentation

Equipment documentation captures all damage and increases recovery

Record photos and videos of equipment in just 2 minutes. Get guided prompts to capture items from specific angles and viewpoints for comprehensive images every time.

Capture high-res images. Ensure details are always fully clear with auto focus. Automatically flag customer damage. Improve damage claim recovery by 65%.

E-signed inspections eliminate customer damage disputes

Let customers e-sign inspection photos as part of their check-out and return. Auto-email a copy of inspections and signatures to customers and store securely in the cloud.

Provide definitive proof. Cut damage disputes in half.

E-Signed inspections
E-Signed inspections
E-Signed inspections
Centralized data hub access
Centralized data hub access
Centralized data hub access

Centralized data hub access

Access past inspections, analyze damage data, monitor employee usage, and more, from one centralized location. Improve decision-making and streamline operations.

Identify customers or employees with high rates of damages. Increase efficiency 30%.

Proactive repairs reduce downtime & increase useful life

Identify issues and perform preventative maintenance by tracking equipment condition and utilization.

Auto-track recurring issues and overdue servicing with repair history and maintenance schedules. Auto-schedule repairs when needed. Reduce downtime.

Proactive repairs reduce
Proactive repairs reduce
Proactive repairs reduce

Case studies

Integrations

Start reducing
damage disputes

See how Record360 can help your business.