Heavy Equipment

10 Reasons Why Your Business Needs Heavy Equipment Software

April 18, 2023 by record360

As a business owner, you understand the importance of keeping your heavy equipment in top condition. Regular maintenance is essential to prolonging the life of your equipment, minimizing downtime, and reducing repair costs. However, manually managing maintenance schedules, work orders, and inventory can be daunting. This is where heavy equipment maintenance software comes in.

This article will discuss ten reasons why your business needs maintenance software.

Streamline maintenance processes- You can streamline your maintenance processes with heavy equipment maintenance software. You can schedule maintenance tasks, assign work orders to technicians, and track progress from a centralized location. This ensures that maintenance tasks are completed on time and in the right order, minimizing downtime and maximizing productivity.
Reduce equipment downtime- Downtime can be costly for your business, resulting in lost productivity and revenue. Heavy equipment maintenance software can help you reduce downtime by scheduling preventive maintenance tasks.
Increase equipment lifespan- Heavy equipment is a significant investment for any business. Proper maintenance is essential to prolonging its lifespan and maximizing its value. Maintenance software can help you track maintenance schedules, identify potential issues, and maintain equipment according to manufacturer guidelines.
Improve safety- Maintenance software can help you improve safety in your workplace. By tracking equipment usage and maintenance history, you can identify potential safety hazards and take corrective action to prevent accidents.
Reduce repair costs- Proper maintenance can help you reduce repair costs by identifying issues early on. The right software can help you track maintenance history and identify recurring issues. This allows you to take corrective action before they result in costly repairs.
Increase efficiency- Heavy equipment software can help you increase efficiency by automating manual processes, reducing paperwork, and streamlining communication between technicians and management. This allows your team to focus on their core tasks and improve productivity.
Ensure compliance- Regulatory compliance is critical for businesses that operate equipment. Heavy equipment software can help ensure that your equipment is maintained according to manufacturer guidelines and industry regulations.
Improve inventory management- Heavy equipment maintenance software can help you track inventory levels, reorder supplies when necessary, and reduce waste. This ensures you always have the necessary parts and supplies, minimizing downtime and reducing costs.
Enhance reporting and analysis- Heavy equipment maintenance software can help you generate detailed reports on maintenance history, usage, and repair costs. This information can be used to identify trends, optimize maintenance schedules, and make data-driven decisions to improve your business operations.
Increase profit- Heavy equipment maintenance software can help you increase profit by reducing downtime, minimizing repair costs, improving efficiency, and prolonging equipment lifespan. This can increase productivity, revenue, and profit for your business.

Heavy equipment maintenance software is essential for any business that operates heavy equipment. It can help you streamline maintenance processes, reduce downtime, improve safety, reduce repair costs, increase efficiency, ensure compliance, improve inventory management, enhance reporting and analysis, and increase profitability.

If you want to learn more about how heavy equipment maintenance software can benefit your business, contact us today and schedule a demo!

Secure User Data: Record360’s Commitment as a Digital Asset Management Platform

March 24, 2023 by record360

Record360 is a digital documentation and asset management platform designed to help businesses manage their assets and documentation more efficiently. The platform is committed to maintaining the privacy and security of its users’ data and provides several features and safeguards to protect sensitive data.

As technology advances and more personal information is collected, protecting user data is crucial. Users have the right to know how their data is being collected, used, and shared, and they should be given a choice to opt in or opt out of data collection.

Record360 is a Processor for Data

R360 is a company that acts as a processor for the data their customers control. This means they are responsible for ensuring that the data is processed following applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR) in the European Union and the California Consumer Privacy Act (CCPA) in the United States.

As a processor, Record360 ensures appropriate technical and organizational measures to protect the data under our customer’s control. This includes preventing unauthorized access, disclosure, or use of the data. We also provide our customers with the tools and information necessary to comply with data protection laws.

In addition to complying with data protection laws and regulations, R360 is transparent about its data processing activities. We provide our customers with clear and concise privacy notices explaining how data is collected, used, and shared.

Privacy

Record360 allows users to control who has access to their data and offers several options for securing it. All data is encrypted, controlling access to specific data sets and setting up multi-factor authentication for user accounts. Record360 also supports SSO for enterprise customers.

Security

Record360 has a modern architecture and stores its data securely in the cloud. Record360 employs several security features to protect its users’ data, including data encryption in transit and at rest and regular backups. The platform also offers several user management features to help businesses manage user access to data, such as setting up role-based access control and creating detailed audit logs of user activity.

Paying attention to user privacy rights is crucial in today’s digital world. Companies like Record360, which handles customer data, must keep it safe and follow data protection rules. By focusing on user privacy and being open about how they use data, these companies can gain their customers’ trust and show they care about protecting information.

Record360 takes privacy and security very seriously and is committed to providing its users with a secure and reliable platform. If you have more specific questions or concerns about how Record360 handles privacy and security, it’s recommended that you reach out to the customer support team for more information.

The Power of Professional: Why You Should Upgrade Your Plan

March 16, 2023 by record360

Record360 is the #1 inspection app for heavy equipment & trucking. Our mobile app helps businesses create inspections with photos and videos, so you can keep track of damage, audits, and inventory. But that’s not all… You can get some particularly beneficial features if you choose our Professional subscription plan. By upgrading your plan, you can become more efficient and make better decisions. Read on below to learn more about the features available on our most premium plan.

Task Calendar: A better way to manage tasks

The Task Calendar in Record360 is a visual tool to manage your tasks. Each task appears as a “card” with key information like the name, due date, and responsible party. Some benefits include:

A weekly and monthly overview of your tasks, so you can easily drag tasks to future dates if your customers need to reschedule at the last minute
The ability to at-mention users in comments, so your office staff can easily communicate and provide updates on tasks (without leaving their desk!)
Create tasks for ‘draft’ inspections, when you know you have an inspection coming up in the future. Expedite the process for your guys in the field, so they can save time and reduce errors.

Departments: More control over who sees what

With our Professional plan, you can create separate departments with customized workflows in each one. This lets you configure unique processes for each department, so you have 100% accurate documentation, control, and security.

You can also create inspections across departments: for example, completing a service or maintenance inspection during the contract period of your rental. Use this feature to better manage your internal processes and improve efficiency across teams.

Workflows & Digital Forms: More, more, more!

Our Professional plan lets you create up to 20 digital forms and workflows that can be customized to meet your needs. Particularly in complex businesses, having separate workflows for ALL of your customer forms can help you stay organized. Not only that, in federally regulated industries like trucking, it’s important to maintain updated DOT forms at all times. The flexibility and scalability of our workflows means you can adapt and grow your processes over time.

eSign: Secure, digital signatures for the modern age

e-Signatures are digital signatures that can be used to capture customer approvals for inspections and additional work. Our powerful eSign functionality lets you replace paper signatures in one shot, so you can reduce mistakes and lost documents. Why is eSign useful?

Convenient: Users love eSign particularly when their customers aren’t present for an inspection—in the case of a hot drop—or when they need to approve work remotely
Efficient: Signatures are captured and stored in a central location. Use the Record360 dashboard to search for signed documents right when you need them.
Secure: Digital signatures help with compliance and security by ensuring the document hasn’t been altered.

SMS Texting: Meet your customers where they are

Texting with your customers is a Professional plan feature that lets you send inspection reports to your customers via text. This is the most convenient and efficient way to deliver them their reports—save time and improve customer satisfaction.

Our inspection reports give your customers a simple and easy-to-understand summary of their inspection results; and when delivered via text message, it’s an ideal tool for your business.

Upgrade with Record360

Unlock the full potential of Record360 and experience better task management, MORE workflows, and a higher degree of customization with our Professional subscription plan. Say goodbye to manual processes and hello to improved efficiency, accuracy, and collaboration.

Record360 can help you cut costs, streamline inspections, and protect your assets from damage—all while keeping your customers happy.

Request a demo today and take your business to the next level.

How Digital Solutions are Changing the Game for Asset Management

March 8, 2023 by record360

Record360 is a software platform that provides digital documentation and asset management solutions.

While it was initially made for rental companies to document the condition of rented assets, it has many other uses and benefits. Here are some examples of what Record360 does beyond rental:

Asset Management

Asset tracking and maintenance management are critical parts of effective asset management.

Record360 is a complete asset management solution. Businesses can track the location of the last inspection, and mobile devices can be used to document your assets. Companies can improve their asset tracking, maintenance, and reporting processes. This leads to better decisions and cost savings.

Asset Tracking: Using mobile devices, companies can document where equipment was last inspected. Record360 permits users to scan barcodes/QR codes to identify and log the asset’s location based on its previous inspection. This marks its current condition with the help of geotags.
Maintenance Management: Companies can schedule routine maintenance by tracking asset maintenance history. This prevents unexpected breakdowns that can cause downtime or result in extra expenses.
Damage Documentation: Businesses document the condition of their assets before and after use. This helps identify any damage caused by use or transportation. It also allows companies to figure out who handles paying for repairs.
Reporting: Reports show businesses important information about their assets. This includes their last inspection, maintenance history, and damage reports. This helps companies to make good decisions about what to do with their assets.

Condition Reporting

Record360 is a digital tool used to manage a fleet or maintain equipment. Users can take pictures, videos, and write notes to document assets and create reports. Effective fleet management and maintenance are crucial for businesses.

Record360 simplifies the process by letting managers track asset conditions. They can even document new equipment. Managers can find damage and determine repair costs while complying with regulations. This tool improves fleet and equipment management, bettering asset performance and lower costs.

New receive: Document the condition of new equipment.
Fleet management: Document vehicle condition, including damage or wear and tear. It helps identify repairs and determine who pays for them.
Equipment maintenance: Keep equipment in good condition and avoid unexpected breakdowns that can lead to extra costs.
Inspections: Document asset conditions during inspections. Inspections include safety, quality, and compliance. Issues can be identified and addressed. Compliance requirements can be met.

Claims Management

Record360 helps businesses manage claims. It provides clear documentation of pre-existing damage. It’s useful for insurance companies, trucking companies, and other businesses dealing with claims. By using the app, the claims process is quickened, and companies can save time and money.

Compliance

Record360 is essential for businesses in regulated industries. It assists in complying with regulations. Proper asset management is crucial for the success of businesses, especially those in transportation and manufacturing.

The software helps track maintenance and schedule routine tasks. This ensures assets are in good condition. Record360 also documents inspections, maintenance, and repairs, ensuring compliance with industry regulations.

Reports provide an overview of asset location, maintenance history, and compliance status. This software allows businesses to improve maintenance management and compliance processes. This leads to better asset performance, lower costs, and increased regulatory compliance.

Maintenance management: Track asset maintenance history, schedule routine maintenance tasks, and keep repair and service records. This keeps assets in good condition, addresses issues, and reduces unexpected breakdowns and extra costs. Proper asset maintenance is crucial for a company’s success. Using Record360, keeps assets in good condition, prolonging their lifespan and increasing profit.
Regulatory compliance: Simplify the regulatory compliance process. Document inspections, maintenance, and repairs. Keep assets maintained and compliant with industry regulations.
Reporting: Generate asset overview reports that include information on asset location and maintenance history. These reports help businesses make informed decisions about compliance and identify improvement areas.

Task Management

Record360 helps businesses manage asset maintenance, repairs, and inspections. It allows users to communicate with each other and with customers, insurers, and other stakeholders.

Record360 generates reports that give businesses an overview of assets, condition reports, and claims. This helps them identify areas that need improvement and make decisions based on data. This leads to more efficiency and reduced costs.

Communication: Effective communication is crucial for businesses to maintain good relationships with stakeholders. This includes customers and insurers. Effective communication enables businesses to resolve disputes, schedule repairs, and maintenance, and update task statuses. By keeping everyone informed, businesses can provide better customer service.
Workflow automation: Save time and increase efficiency by reducing manual work for asset management, condition reporting, claims management, and compliance. This reduces errors, leading to better data quality and decisions.
Reporting: Generate reports that provide an overview of assets, condition reports, and compliance status. These reports help identify areas for improvement and enable data-driven decisions.

Record360’s platform provides a versatile solution for businesses to manage their assets, document their condition, and streamline their operations.

6 Digital Transformation Tips for Heavy Equipment Rental Companies

February 14, 2023 by record360

Are you sick and tired of managing heavy equipment rentals with paper-based systems? Imagine running your operations with just a few clicks of a button. Imagine recording and tracking your rentals through your smartphone or tablet. How about eliminating the need for paper forms and manual filing? You can accomplish all these tasks by digitizing your heavy equipment rental business.

What is a Digital Transformation?

Digital transformation integrates technology to replace or improve outdated, manual business processes.

In addition to better operational efficiency, digital transformation also enhances customer-facing operations, like sales, product education, troubleshooting, and dispute resolution.

Going from paper to paperless is an example of digital transformation at work.

Software programs can digitize your bills, reports, and contracts, among other paper documents, so you can save and share your documents through the cloud. This significantly reduces the manual labor needed to file, organize, and retrieve the correct information.

Must-read: 5 Benefits of a Truck Inspection App

6 Tips to Transition from Paper to Digital Inspections

Here are six tips for a more seamless transition:

1. Identify the documents you need to digitize

Identify the document types that must be prioritized in the digitization process. Examine the documents you frequently access and share, like contracts, job orders, invoices, bills, and inspection reports. It’s also important to save a soft copy of important, though not often used, business documents, such as articles of incorporation, business licenses, etc. These documents must always have a hard copy, but digitizing them for backup is crucial.

Unless you need to share digital copies of business documents soon, prioritize digitizing frequently-accessed papers first. Organize documents into groups and schedule a date and time for their digitization.

Tip: Consult stakeholders, including warehouse managers, mechanics, coordinators, and sales managers, to identify documents that must be digitized. Your staff should have quick access to documents crucial to their tasks to avoid needless bottlenecks.

2. Plan your cloud-based ecosystem

Plan and configure your cloud-based ecosystem before creating digital documents. If necessary, start with a cloud storage solution to house your digitized documents. Some examples of reputable cloud storage products for businesses are Microsoft OneDrive, Amazon Web Services, and Google Drive.

Consider the following factors when choosing your cloud storage solution:

Storage capacity: How much cloud storage space do you need for your documents (and additional documents to be saved in the future)?

Cost: How much does the cloud storage solution cost per month?

Features: What tools and functionalities does the cloud storage solution offer for data management and sharing?

Security: Does the cloud storage solution have a proven track record of data security?

Integrations: Does the cloud storage solution support integrations with the software you already use?

Sharing: Is it easy to share saved files?

3. Choose your rental software

Pick specialized equipment rental software to streamline essential business processes, increase employee productivity, and enhance the customer experience. Some key features to look out for are:

Employee management
Transparent inspections
Paperless customer experience
Keep secure records on the cloud
Integrate with third-party apps

4. Start digitizing

With the software side of digital transformation ready, start scanning your documents. You can use tools like Adobe Scan to convert your paper documents into PDFs automatically. These applications can also help you compress documents to save space, save using editable file formats, protect sensitive files with passwords, and more.

5. Plan the onboarding process for employees

Build an onboarding process to help your employees adapt to a digital environment. Ensure to only roll out drastic changes in your business operations if you provide your staff with sufficient training. Implement changes incrementally to give employees enough time to learn new systems. Consider compiling an accessible learning resource library into your cloud storage, including video tutorials, guides, and FAQ pages. Your cloud-based applications should have these resources available on their website.

6. Implement a tracking system

Improve the adoption and support of your new digital business ecosystem by tracking analytics and rewarding top performers. Use project management platforms to plan digital transformation objectives, share resources with your team, and track performance analytics.

How to Digitize Your Paper Inspections with Record360

Take your first step towards complete digital transformation today by setting up Record360. Below are ways to integrate paperless rental inspections into your business:

Manage your task calendar

Create a central “task calendar” to keep key stakeholders on the same page—whether in the office or the field. According to Joel Cook, EVP of Komatsu West, Record360 is “actually very easy to implement.” Cook added, “Everybody was excited to have it, and I never heard any employee complaints.”

From the Record360 dashboard, prep up the task’s details, specify an assignee and deliver a task link straight to their inbox in minutes. Record360 tasks can contain due dates, priority levels, job locations, and descriptions to ensure everything runs smoothly. Get a bird’s-eye view of your tasks from the Record360 dashboard. Sift through your list using filters or by sorting tasks according to status, due date, type, and so on.

Unlock the power of digital inventory management

You can track your inventory and schedule inspections via the Record360 platform. Use the desktop interface to view your unit’s location and recent media (photos and videos). Easily find damage-flagged units, check their location, and review their inspection history.

Schedule inspections on the unit details page or directly from the list view. Fill in the required details, build your inspection checklist, and upload the forms to your Record 360 cloud. No need for a separate heavy equipment, auto, or truck inspection app—employees can send documents and request digital signatures from customers through the Record360 mobile app.

“I know everybody wants to save every dime they can and make every dime they can make,” says Robert Marvin of Preferred Rentals. “If you’re spending it on somebody else’s damage, you’re not making it.”

Speed up customer transactions

Use heavy equipment and truck rental software to enhance the customer experience, fast-track rentals, and take the pain out of damage disputes. Obtain your customers’ signatures digitally and streamline transactions. Receive customer-signed documents automatically through email and view all signature requests through the Record360 dashboard.

Apart from streamlined digital signatures, Record360 also provides customers with a transparent condition report of heavy equipment via the mobile app. This creates a frictionless equipment rental process from start to finish—all while freeing your construction equipment rental business from tons of unnecessary “desk work.”

Resources You’ll Love

Go Digital with Record360

Use Record360 to transform your heavy equipment rental business from paper to digital.

Our app helps you cut costs, streamline inspections, augment inventory management, and protect your assets from damage—all while keeping your customers happy.

Request a demo today and discover the future of heavy equipment rentals!

What’s New: Departments, but Make Them Supercharged

December 7, 2022 by record360

If you haven’t seen… our Departments functionality just got more powerful. You can now complete multiple inspections across your departments & workflows at once, without interruption. Connect your entire business’ inspection process in Record360.

Need to do a service inspection while a unit is out on rent? No problem – simply check the unit out with a rental inspection, complete the service inspection when needed, and check the unit back in at the end of the rental. No need to interrupt the rental inspection process. Your teams can operate their own inspection processes without affecting another team.

Perform Multiple Inspections on an Asset at a Time

Record360 now allows you to perform multiple inspections on an asset at the same time, across departments and workflows. From intake inspections to rental, service, DOT, re-marketing, and beyond… all your work can happen in parallel.

Integrate Inspections Across Your Business

Inspections aren’t just for rental. The need for service, maintenance, warranty, and re-marketing inspections is increasing. Let Record360 be the hub for inspections across your business, to track the condition of your assets across their lifecycle.

The Record360 suite of products is the easiest way for you to upgrade your customer experience. Create digital inspections, sell used equipment & enable your service department—all in a single tool. Want to get started? Sign up for a demo here!