Truck

Transform Your Operations With the Record360 + Karmak Fusion Integration

March 30, 2023 by record360

Karmak is a leading ERP in the heavy-duty trucking industry. Record360 is the #1 inspection app. Together? You can create best-in-class inspections, capture photos & videos, and save time on data entry.

With the Record360 + Karmak Fusion Integration, Record360 offers photo and video inspections to capture your truck’s actual condition from a mobile device. Record360 also provides custom checklists and digital forms so you can maintain DOT & OSHA compliance. This will help you speed up your inspection process and ensure your business is running smoothly. With just a few clicks, you can access your Record360 inspection data directly in Karmak Fusion. No more wasted time searching through multiple systems. It’s all there, waiting for you…

Contact Damon Haber ([email protected]) to learn more and start a free trial of the Record360 platform.

The Winning Combination: How the Record360 and Karmak Fusion Integration Can Boost Your Business

Digital documentation tools are crucial to reduce or even eliminate damage disputes. Now, Karmak Fusion customers who use Record360 have the ability to submit inspection reports and capture digital signatures, all in one place. Some benefits include:

Mobile Video and Photo Capture: Take photos & videos to capture the (actual) condition of your truck
Customizable Checklists: Tailor checklists to your dealership’s needs, capture accurate data, and reduce dispute risk
Eliminate Manual Work: Automatically upload inspections to Karmak Fusion – no need to manually add them!
Secure Signatures & Cloud Storage: Capture digital signatures and ensure safe storage to prevent fraud and disputes. Hold responsible parties accountable for damage.
Inspection Dashboard: Access historical inspection records in Record360, so you can stay organized & efficient. Use our reports to quickly identify and stop damage trends.

Integrating Record360 + Karmak Fusion can supercharge your business. Manual data entry is tedious and error-prone. With our integration, you can automatically transfer data between the two systems. Automation means your guys can focus on more critical tasks and keep your trucks moving.

What our Mutual Customers are Saying

“We have had a strong relationship with Karmak for many years. We are excited to offer our Record360 integration to all Karmak customers, so they can take advantage of our joint product offering,” Damon Haber, co-founder of Record360 noted. “Our integration empowers businesses to use their preferred ERP, while leveraging our best-in-class inspection software.”

Furthermore, Craig Grade, Director of Integrations at Karmak said, “Record360 continues to drive innovation and efficiencies in easy to use solutions to our customers. Decreasing damage disputes and documenting inspections is a valuable tool and it continues to protect our customers against fraudulent claims.”

Mark Hamilton, General Manager at Worldwide Equipment Leasing, Inc. noted, “Integrating Karmak & Record360 means our two most important business systems work in harmony. Our guys can save time in the field & we can always find what we’re looking for.”

Pricing & Availability

The Record360 + Karmak Fusion integration is available to all Karmak customers for purchase. To learn more, reach out to Damon Haber ([email protected]).

Secure User Data: Record360’s Commitment as a Digital Asset Management Platform

March 24, 2023 by record360

Record360 is a digital documentation and asset management platform designed to help businesses manage their assets and documentation more efficiently. The platform is committed to maintaining the privacy and security of its users’ data and provides several features and safeguards to protect sensitive data.

As technology advances and more personal information is collected, protecting user data is crucial. Users have the right to know how their data is being collected, used, and shared, and they should be given a choice to opt in or opt out of data collection.

Record360 is a Processor for Data

R360 is a company that acts as a processor for the data their customers control. This means they are responsible for ensuring that the data is processed following applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR) in the European Union and the California Consumer Privacy Act (CCPA) in the United States.

As a processor, Record360 ensures appropriate technical and organizational measures to protect the data under our customer’s control. This includes preventing unauthorized access, disclosure, or use of the data. We also provide our customers with the tools and information necessary to comply with data protection laws.

In addition to complying with data protection laws and regulations, R360 is transparent about its data processing activities. We provide our customers with clear and concise privacy notices explaining how data is collected, used, and shared.

Privacy

Record360 allows users to control who has access to their data and offers several options for securing it. All data is encrypted, controlling access to specific data sets and setting up multi-factor authentication for user accounts. Record360 also supports SSO for enterprise customers.

Security

Record360 has a modern architecture and stores its data securely in the cloud. Record360 employs several security features to protect its users’ data, including data encryption in transit and at rest and regular backups. The platform also offers several user management features to help businesses manage user access to data, such as setting up role-based access control and creating detailed audit logs of user activity.

Paying attention to user privacy rights is crucial in today’s digital world. Companies like Record360, which handles customer data, must keep it safe and follow data protection rules. By focusing on user privacy and being open about how they use data, these companies can gain their customers’ trust and show they care about protecting information.

Record360 takes privacy and security very seriously and is committed to providing its users with a secure and reliable platform. If you have more specific questions or concerns about how Record360 handles privacy and security, it’s recommended that you reach out to the customer support team for more information.

The Power of Professional: Why You Should Upgrade Your Plan

March 16, 2023 by record360

Record360 is the #1 inspection app for heavy equipment & trucking. Our mobile app helps businesses create inspections with photos and videos, so you can keep track of damage, audits, and inventory. But that’s not all… You can get some particularly beneficial features if you choose our Professional subscription plan. By upgrading your plan, you can become more efficient and make better decisions. Read on below to learn more about the features available on our most premium plan.

Task Calendar: A better way to manage tasks

The Task Calendar in Record360 is a visual tool to manage your tasks. Each task appears as a “card” with key information like the name, due date, and responsible party. Some benefits include:

A weekly and monthly overview of your tasks, so you can easily drag tasks to future dates if your customers need to reschedule at the last minute
The ability to at-mention users in comments, so your office staff can easily communicate and provide updates on tasks (without leaving their desk!)
Create tasks for ‘draft’ inspections, when you know you have an inspection coming up in the future. Expedite the process for your guys in the field, so they can save time and reduce errors.

Departments: More control over who sees what

With our Professional plan, you can create separate departments with customized workflows in each one. This lets you configure unique processes for each department, so you have 100% accurate documentation, control, and security.

You can also create inspections across departments: for example, completing a service or maintenance inspection during the contract period of your rental. Use this feature to better manage your internal processes and improve efficiency across teams.

Workflows & Digital Forms: More, more, more!

Our Professional plan lets you create up to 20 digital forms and workflows that can be customized to meet your needs. Particularly in complex businesses, having separate workflows for ALL of your customer forms can help you stay organized. Not only that, in federally regulated industries like trucking, it’s important to maintain updated DOT forms at all times. The flexibility and scalability of our workflows means you can adapt and grow your processes over time.

eSign: Secure, digital signatures for the modern age

e-Signatures are digital signatures that can be used to capture customer approvals for inspections and additional work. Our powerful eSign functionality lets you replace paper signatures in one shot, so you can reduce mistakes and lost documents. Why is eSign useful?

Convenient: Users love eSign particularly when their customers aren’t present for an inspection—in the case of a hot drop—or when they need to approve work remotely
Efficient: Signatures are captured and stored in a central location. Use the Record360 dashboard to search for signed documents right when you need them.
Secure: Digital signatures help with compliance and security by ensuring the document hasn’t been altered.

SMS Texting: Meet your customers where they are

Texting with your customers is a Professional plan feature that lets you send inspection reports to your customers via text. This is the most convenient and efficient way to deliver them their reports—save time and improve customer satisfaction.

Our inspection reports give your customers a simple and easy-to-understand summary of their inspection results; and when delivered via text message, it’s an ideal tool for your business.

Upgrade with Record360

Unlock the full potential of Record360 and experience better task management, MORE workflows, and a higher degree of customization with our Professional subscription plan. Say goodbye to manual processes and hello to improved efficiency, accuracy, and collaboration.

Record360 can help you cut costs, streamline inspections, and protect your assets from damage—all while keeping your customers happy.

Request a demo today and take your business to the next level.

Revolutionizing Truck Safety: The Benefits of Digitizing Pre-Trip Inspections

March 14, 2023 by record360

A truck pre-trip inspection is an inspection of a commercial motor vehicle (CMV) performed by a truck driver before starting a trip. This inspection aims to ensure the truck is safe to operate. A typical checklist includes: checking the brakes, tires, lights, mirrors, steering, suspension, and coupling devices. The driver should confirm all documentation is on board.

Conducting a thorough pre-trip inspection helps reduce accidents and breakdowns. Drivers must document their inspections and any defects found. In many countries, pre-trip inspections are a legal requirement.

Compliance and Truck Pre-Trip Inspections

The Federal Motor Carrier Safety Administration (FMCSA) sets the compliance requirements for truck pre-trip inspections in the United States. These requirements are outlined in the Federal Motor Carrier Safety Regulations (FMCSRs).

Drivers must perform pre-trip inspections to ensure their trucks are safe for transport. Pre-trip inspections help identify potential issues before they start their journey, reducing the risk of accidents on the road.

Truck pre-trip inspections help ensure a truck complies with FMCSA regulations and standards. By performing pre-trip inspections, drivers can be sure they comply with FMCSA requirements. The trucker can drive without worrying about receiving violations from law enforcement. This allows drivers to avoid costly fines and penalties associated with non-compliance.

According to the FMCSRs, drivers must conduct a pre-trip inspection of their commercial motor vehicle (CMV) before starting a trip. The truck pre-trip inspection must cover all the vehicle’s major systems and components, including:

Brakes
Steering and suspension
Tires, wheels, and rims
Lights and reflectors
Coupling devices
Fuel and exhaust systems
Electrical systems
Mirrors
Load securement

Drivers must also check for any fluid leaks and make sure that all the vehicle’s safety equipment is present and in good condition.

The FMCSRs require drivers to document the results of their truck pre-trip inspections, either on paper or electronically. The documentation must include a description of any defects or malfunctions found. Drivers must also document repairs or maintenance performed.

Failure to conduct a proper truck pre-trip inspection and maintain accurate inspection records can result in fines and penalties. The fines and penalties can impact both the driver and the carrier. Additionally, operating a truck with known problems can pose significant safety risks. Hence, drivers must take the pre-trip inspection process seriously and address any issues discovered.

Challenges with Traditional Paper-Based Inspections

Many businesses struggle with paper-based inspections. Using paper can make it difficult to keep track of equipment and be transparent with customers. This can lead to damaged equipment, a hit on reputation, fewer repeat customers, and wasted time.

To prevent these problems and improve customer relationships, it’s important to have good records of equipment. This means getting rid of paper, building strong customer relationships, and having a reliable, flexible, and compliant system.

Paper-based inspections come with challenges, and relying on manual processes can cause additional problems. Using paper-based vehicle inspections takes time and is prone to errors, which can result in missed inspections or inaccurate records.

The Solution: Digitizing the Truck Pre-Trip Inspection

Digitizing the truck pre-trip inspection process has several benefits over traditional paper-based inspections:

Increased accuracy and reliability

Digital pre-trip inspection forms are becoming popular. They provide an efficient and reliable way to record detailed and accurate records of a vehicle’s condition. With the help of photos and videos, these forms can accurately record the condition of each part of the vehicle before it is used. It also helps to reduce costly repairs due to undetected damages or faulty parts. By using digital pre-trip inspection forms, companies can save time and money. Their vehicles will always be in top condition.

Improved efficiency

Truck drivers can access and retrieve the forms more quickly by digitizing them. This allows them to complete the process faster. This improved efficiency can lead to cost savings in both time and money for trucking companies.

Digital pre-trip inspection forms also make it easier for companies to track and audit these vehicle inspections. Companies can make sure they meet all safety regulations. Furthermore, digital forms are easier to store and maintain than paper ones, which can help reduce paperwork clutter in the office.

Enhanced reporting and analysis

This technology allows companies to analyze data from the forms. Companies can then identify trends and track their fleet’s performance. Companies can gain insights into their fleet’s activities with enhanced reporting and analysis.

This allows them to make informed decisions about maintenance needs. Companies can ensure their vehicles are always in top condition for maximum efficiency. It will also help them reduce repairs and other maintenance costs.

Better communication

Digital truck pre-trip inspection forms reduce the risk of miscommunication. They allow more accurate and detailed information to be collected and shared between parties. Drivers can complete their pre-trip inspection without worrying about miscommunication or forgetting important details.

This helps ensure that all trucks are in proper condition before they hit the road, reducing the risk of accidents or other mishaps. Digital truck pre-trip inspection forms improve communication with real-time updates on inspections, repairs, and maintenance activities. This allows for more efficient scheduling of trips and better coordination of resources across many sites.

Enhanced safety

Digital truck pre-trip inspection forms reduce the risk of accidents and breakdowns. With the help of these digital forms, truckers can identify any issues before they start their journey and take steps to mitigate them.

This helps to ensure that their vehicles are safe and roadworthy while they are on the road. It also helps them follow regulations and industry standards, enhancing road safety. Digital pre-trip inspection forms also provide documentation, which can be used in case of any disputes or claims.

Digitizing the truck pre-trip inspection process can help fleet managers and drivers improve their operations’ safety and efficiency. Digital pre-trip inspections reduce the risk of fines and penalties.

Record360 and Truck Pre-trip Inspections

Record360 enables truck drivers and fleet managers to perform pre-trip inspections in a cloud-based platform. Cloud-based technology allows fleet managers to conduct pre-trip inspections remotely. This saves time and money. A cloud-based platform reduces paperwork and streamlines the inspection process.

With Record360, truck drivers can capture photos of their vehicles before and after trips. Truck pre-trip inspections are essential to ensuring the safety of truck drivers and other vehicles on the road. Photos and videos taken during these inspections can be used to identify potential issues with a truck before it takes off. They can also help document any repairs.

The truck pre-trip inspection can also provide evidence of an accident or other incident. Companies can ensure their vehicles are safe by using photos and videos for truck pre-trip inspections. Truck pre-trip inspections also ensure trucks are updated with all necessary maintenance. This reduces the risk of accidents, improves driver safety, and saves money in the long run.

Record360 is an ideal solution for trucking companies looking for a better way to conduct truck pre-trip inspections. Record360 provides GPS tracking, real-time notifications, and customizable checklists, making it easier to manage truck pre-trip inspections. Additionally, the platform’s user interface is intuitive and easy to use.

Ensure Safe and Efficient Trucking with Record360

Transform your pre-trip reporting from paper to digital with Record360. Our cloud-based platform offers a range of benefits, including remote pre-trip inspections, improved documentation, enhanced reporting, and the most user-friendly interface.

Record360 provides GPS tracking, real-time notifications, and customizable checklists, making it easier to manage truck pre-trip inspections. Additionally, the platform’s user interface is intuitive and easy to use.

Request a demo today and discover the benefits of digital inspections!

Streamlining Truck Inspection Checklists with Record360

March 14, 2023 by record360

Checklist For Truck Inspection

If you’ve ever seen a checklist for truck inspection that’s a mile long and groaned, we know how you feel. Truck inspection reports are essential for the rental industry, but that doesn’t mean they’re a joy to fill out or keep track of. It can seem like there are a hundred steps in filling out a truck inspection checklist – especially on paper. While there’s nothing wrong with paper forms per se, it can cost a business a lot of time and money in the long run if they’re losing out on efficiency and attention to detail due to record-keeping issues.

First, knowing what to include in a pre-trip truck inspection checklist can be difficult. While it is a given that certain things are always included, such as fuel level and mileage, what else must be included on the list? How detailed is too detailed, and is there such a thing?

Searching for a pre-trip inspection checklist PDF online might give you a good idea of what other rental companies search for before leasing out their equipment, but that doesn’t mean it’s right for you and your business. You can always create a custom report if the one you find is too detailed or not as detailed as you like.

However, to protect against damage claims and ensure that you’re always aware of the state of your equipment, it might be better to go with a more thorough or detailed checklist over a basic one. Additionally, checklists might vary from machine to machine. A Department of Transportation (DOT) truck inspection checklist might look different from a simple rental car checklist. Here are a few starting suggestions for most inspection checklists:

Engine & Fuel System Checklist

Check the oil in the engine to ensure it is clean and at an appropriate level.
Record how much fuel is in the tank before leasing.
Inspect exterior gas caps to ensure they are in proper working order.
Run the vehicle and listen for strange or unusual noises indicating potential issues.
Check the belts and hoses for signs of wear, such as leaks, cracks, or splits.

Vehicle Body

Inspecting the vehicle body and keeping accurate records of its condition is vitally important, especially when renting road vehicles. Having an accurate record of the body’s condition before it is leased gives your guys a reference to check against when the vehicle is returned to your lot.

Any pre-existing damage to the vehicle must be marked, so keep an eye out for:

Dents, dings, and scrapes in the doors
Marks possibly made by key scratches or other vandalism
Dents, scratches, or dings along the entire body of the vehicle
Loose hubcaps, body stripping, or spreading rust

There should also be records of the condition of the lights, cab, windows, internal systems like horn, AC, heat, seatbelts, brake systems, tires, and vehicle documents like registration and proof of insurance. While that does sound like a lot to take care of, there is software that exists to automate your processes and streamline your inspection process. With Record360, you can create custom checklists that are digitally stored and possible to fill out on any smartphone or tablet. Photos and videos can be attached to reports and checklists, so there’s no question of the vehicle’s condition.

Daily Vehicle Inspection Reports

DVIRs, or daily vehicle inspection reports, are crucial to every driver’s routine. They’re required before, during, and after every trip and serve to ensure the vehicle’s safety and reliability. While they technically don’t have to be documented, it’s best practice to do so, as it provides proof that the inspection was performed.

If there are defects found during the post-trip inspection, they must be documented on the DVIR. This serves as a record of the issue and helps ensure it is addressed promptly. Tracking and resolving maintenance issues can be difficult without proper documentation, leading to more severe problems.

One of the key benefits of electronic DVIRs is ensuring that inspections are being done. Tracking whether or not a particular inspection has been performed with paper records can be difficult. On the other hand, electronic records provide real-time data on when inspections are completed and can even send alerts to fleet managers if an inspection is missed.

In addition to ensuring that inspections are done, electronic DVIRs make assigning tasks to the service department easier. If an issue is identified during an inspection, the electronic record can automatically generate a task for the service department to address the issue. This helps streamline maintenance and ensures issues are addressed quickly and efficiently.

DVIRs are an essential tool for maintaining the safety and integrity of a vehicle. By performing regular inspections and documenting issues, drivers and fleet managers can stay on top of maintenance needs and prevent more significant problems from developing. With proper attention to detail and a commitment to best practices, DVIRs can help keep drivers and their vehicles safe.

DOT Inspection Checklist

Keeping careful and regular inspections and checklists of the conditions of your vehicle year-round can also take some of the pressure off when it comes time for the DOT annual roadside inspection.

Record360 provides a simple way to inspect your vehicles according to the DOT inspection 2022 standard. You could create your template directly in the app rather than search online for a printable DOT annual inspection form. It would be immediately available to all your guys, and you could see the results in real-time. The use of DOT daily vehicle inspection PDF forms and DOT inspection checklist PDFs don’t offer that kind of responsiveness and, more often than not, can still be a pain to fill out and organize.

There are DOT inspection checklists available online to recreate a fillable template from. While the inspection documents or process may vary slightly from year to year, the DOT inspection checklist 2022 most likely includes an inspection of the following:

Brake system
Electrical system
Suspension
Wheels and tires, including rim and hub
Seat belts
Fuel and exhaust systems
Headlights, rear lights, turn signals, and other lights
Windshield wipers

The above checklist would be similar or appropriate for a Level 1 DOT inspection checklist template. Drivers must also show all necessary documentation to the DOT inspector, including their CDL, driver logs, and medical/skills performance evaluation certificates. Using regular inspections and checklists with Record360 could be one way of preparing drivers or vehicles for annual DOT inspections and minimizing fines or other penalties. Record360 could also be utilized to create checklists and inspections that correspond with every level of the DOT inspection checklists if you so desire. The information recorded with Record360 is kept safe in a cloud-secure system that protects you, your business, and your customers while giving you 24/7 access to your data.

DOT Inspection Forms And Stickers

DOT Level 1 inspection checklist PDFs can be found online and show you everything you need to know if your vehicles or machinery will pass inspection or need additional work. DOT inspection checklist PDFs are available for nearly every level of the inspection, including level 2 inspection checklist PDFs. Knowing the content of these DOT inspection forms and stickers can help prepare your vehicles and drivers for DOT inspection ahead of time.

While it’s good to know the checklist content of these inspections, including DOT daily vehicle inspection form PDFs, depending on the type of vehicles and machinery you rent out, not all forms and fields will apply to your business. Additionally, PDF forms do not offer a lot of versatility or flexibility over paper forms. Most paper forms become PDFs and must be filed and organized in a way that takes nearly as much time and effort as paper forms. Record360 takes the effort out of record-keeping without sacrificing accuracy and detail.

Record360 can keep track of any annual vehicle inspection report. How to fill out these forms is simple and streamlined within the app and easy to pick up and learn without prior technological experience. Record360 can create templates for CVSA level 1 inspection checklists alongside the DOT annual vehicle inspections. The results of these reports and checklists can be accessed and approved in real time from anywhere in the world. Record360 can give you an accurate idea of the condition of your fleet, save money, streamline workflows, verify customers, and more. Transitioning from using annual vehicle inspection form PDFs to Record360 could take only days instead of weeks. The software can eliminate damage disputes and protect customers and leasing agents. When you use detailed inspection checklists that are simple to fill out and keep track of, no one is caught off guard by annual DOT or CVSA vehicle inspections.

Go Digital with Record360

Ready to streamline your truck rental and leasing business and simplify your inspection checklist process? Say goodbye to paper forms and switch to Record360’s digital platform.

Record360 can help you cut costs, streamline inspections, augment inventory management, and protect your assets from damage—all while keeping your customers happy.

Request a demo today and discover the future of truck inspection management with Record360.

Truck Inspection Checklists and Apps for Compliance and Efficiency

March 8, 2023 by record360

Truck Inspection Checklist

Truck inspections can provide a wealth of relevant information for the driver and the organization responsible for shipping whatever freight might be present aboard the truck. In some cases, like for truckers and other vehicle operators with a commercial driver’s license (CDL), regulatory compliance requires a pre-trip inspection checklist to ensure both the driver’s safety and the security of the goods. It can be vitally important to ensure that the vehicle is functioning properly to avoid injury to the driver or other motorists and to preserve the integrity of the shipped goods.

A truck inspection checklist covers almost everything a driver needs to inspect before embarking on a lengthy journey. From the front of the truck and the engine compartment to the rear of the trailer – numerous items need to be inspected to ensure proper functionality. A daily truck inspection checklist PDF might have all the necessary items, but memorizing checklist items and making the checklist inspections an integral part of shipping routine preparations can be quite taxing.

Essential Elements of a Pre-Trip Inspection for Truck Drivers

At the front end of the truck, the driver must inspect the integrity of the engine compartment as well as the necessary fluids (oil, coolant, power steering, etc.), hose, and pump connections, and drivers must also ensure that belts are properly mounted and do not have any signs of extreme wear like cracks or frayed edges. Drivers must also inspect the front suspension, including the spring mounts/hangers, shock absorbers, and airbag(s) – there shouldn’t be any leaks, abrasions, or other visible signs of damage or wear.

Additionally, drivers are responsible for ensuring that mirrors and brackets are all secured and visible from the driver’s seat. The steps, door, and hinges must all be sturdily mounted and secure enough to seal properly. Similarly, the fuel tank should remain intact with the cap and seal still attached and functional.

Towards the rear of the vehicle and trailer, drivers must inspect the frame, drive shaft, exhaust, mudflaps, and catwalks. At the coupling area, drivers must ensure that the air connector is secure and that cables are not dragging or tangled. Mounting bolts are all present and tight, the skid plate must be sufficiently greased, and the locking jaw and kingpin must be mounted and secure. Additionally, drivers must inspect the brakes, wheels, tires, and wheel rims to reduce the possibility of a flat or blowout.

There are also inspection points for the trailer and inside the cab, so the inspector assesses a lot of information during a pre-trip inspection. But instead of attempting to memorize a truck inspection report, drivers can utilize a truck inspection checklist app to help ensure that everything is as it should be.

Drivers could also search for a post-trip inspection checklist PDF to double-check items once the trip has been completed to determine any damages or wear that might have occurred in transit. CDL manuals and company documents may also provide additional information about the thoroughness of inspections.

DOT Truck Inspection Checklist

Like a CDL checklist, a Department of Transportation (DOT) truck inspection checklist can help ensure that compliance regulations are satisfied and that the vehicle and its operator can legally operate on public roads. All commercial vehicles weighing over 10,001 pounds must undergo an annual DOT inspection to assess the parts and extent of vehicle wear. There are six different ‘levels’ of DOT inspections – levels 1 through 6 – each serving a unique purpose.

Level 1

The most commonly conducted of these inspections is level 1. Generally, inspectors assess various documents, the health, and well-being of the vehicle operator, in addition to the safety and functionality of the vehicle. These inspections are conducted in person and generally take under an hour to complete.

Level 2

Level 2 inspections are quite similar to level 1 inspections, with the primary difference being that a level 2 inspection does not require the inspector to climb under the vehicle. Because of this, level 2 inspections are generally completed in about 30 minutes.

Level 3

A level 3 inspection involves the assessor checking the driver for all the necessary certifications and proper licenses. Drivers must provide a skill performance evaluation certificate, relevant medical certifications, a valid driver’s license, a record of duty status, and any relevant driver or vehicle inspection reports. Because level 3 inspections are driver-centric, they typically only take about a quarter of an hour to conduct.

Level 4

Level 4 inspections are one-time assessments that help examine a specific item or claim about a vehicle. Because the claims may vary widely, the time to complete a level 4 inspection will also fluctuate depending on unique conditions and variables.

Level 5

These inspections look very similar to level 1 inspections on paper, except that for level 5 inspections, the driver does not need to be present.

Level 6

Finally, level 6 inspections are special examinations for specific radioactive substances. These inspections can take up to an hour or longer, and the driver, cargo, and vehicle must pass each pass inspection before the driver is allowed to depart. After passing a level 6 inspection, the vehicle is given a special nuclear symbol to indicate that the inspection has been passed. Once the driver arrives at the destination and the shipment has been fulfilled, the symbol is no longer valid and is removed.

DOT annual inspection requirements generally include a comprehensive assessment of the driver, relevant credentials, and licenses, as well as the functionality and safety of the vehicle. For more information about DOT inspection forms and stickers, consult a DOT inspection form PDF or a DOT level 1 inspection checklist PDF.

Commercial Vehicle Inspection Software

There are a variety of capabilities enabled by today’s commercial vehicle inspection software. Whether your company needs a vehicle condition report app, a vehicle damage inspection app, or a free fleet inspection app – innumerable software solutions can help modernize your business and potentially help streamline your daily operations.

Technology is one of the driving forces modernizing contemporary trucking and ground shipping enterprises; companies are continually searching for ways to improve their workflow while increasing revenue streams and minimizing safety hazards and potential threats to the company’s longevity. Even as little as a few years ago, vehicle operators were largely expected to use physical, paper maps to navigate a shipment from point A to point B successfully.

Nowadays, organizations have digital check-ins and checklists for drivers to sign off on before embarking on their journeys. Then drivers can utilize a GPS tracker or a specialized route navigation app to optimize their journey and help them arrive as quickly and safely as possible. Some apps can also provide features like crash detection and a mechanic portal to help expedite repairs and regular maintenance.

Organizations can help ensure that their drivers and shipments adhere to compliance and regulations by utilizing commercial vehicle inspection software. Additionally, vehicle inspection software can help a business immediately recognize when a vehicle might have a problem so that a maintenance team can quickly be dispatched to resolve the issue. Improving inspection efficiency also helps to improve efficiency throughout the rest of the process.

Daily Vehicle Inspection App

For convenience and transparency, fleet managers and/or business owners may use a daily vehicle inspection app to help streamline checklist inspections and immediately identify an issue so drivers can proceed to their delivery destinations quickly and efficiently. A vehicle inspection app for Android or iOS can be even more useful and user-friendly than a free daily truck inspection checklist.

With a daily vehicle inspection app, you can execute routine inspections quicker while helping improve efficiency throughout the rest of the process. You can also increase visibility using an app or other vehicle inspection software. The software helps companies respond to issues faster and more precisely than traditional analog record-keeping methods.

Vehicle inspection apps can also help improve safety initiatives by identifying real-time issues. This increases efficiency capabilities by helping keep all parties informed. And with improved asset management capabilities, your organization can divert resources more effectively and profitably. A daily vehicle inspection app can provide numerous features for your front line to help improve performance and management at scale.

While there are dozens of resources available online – from free vehicle inspection apps to a DOT daily vehicle inspection form PDF and much more – that can help your business optimize record keeping and inspection initiatives. Companies that can adapt in the digital era and develop ways for technology to help improve their efficiency are setting themselves up for success; there is a fair amount of truth in the adage about working smarter instead of harder. Regarding the menial, time-consuming aspects of running a business, doesn’t develop a centralized, easy-to-use system to help fulfill your organization’s vehicle inspection needs makes sense?

The #1 Inspection App

Used in over 23 million inspections at 2,000 locations nationwide, Record360’s InspectPro is the #1 inspection app in the heavy equipment and truck industry. Enhance customer satisfaction through accurate damage assessments, build trust, and demonstrate commitment to the customer experience.

Request a demo of Record360 and discover why the leading rental companies trust Record360 for their inspections.