NationaLease Member Benefit

One Standard, Every Shop. No Exposure When a Dispute Hits.

As a preferred NationaLease supplier, Record360 brings the network preferred pricing and enhanced member benefits. Record360 turns every inspection into a timestamped record you can pull up in seconds for a damage dispute, a DOT audit, or a customer's compliance team.

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Record360 fleet inspection dashboard showing check-out and damage workflows

The Difference

Paper Inspections Cost You More Than You Think

Before

Without Record360

After

With Record360

Paper inspection sheets get lost, disputed, or impossible to find when a damage claim hits

✓

Timestamped photo and video proof stored on every asset. Searchable in seconds

Damage disputes drag on for weeks, straining customer relationships and delaying recovery

✓

Before-and-after records close disputes in minutes. Customers pay for what they damaged and nothing they didn't

Techs skip checklist steps or miss defects, sending trucks out with unflagged issues

✓

Guided PM checklists catch every defect before the truck leaves the yard or the service bay. No recalls. No DOT surprises

DOT compliance relies on paper trails and memory. Audits are stressful and time-consuming

✓

Consistent documented PM and DOT inspections on file for every asset, audit-ready at any moment

Every location runs its own process. No visibility, no consistency, no accountability across sites

✓

One standardized workflow across every location. Management visibility from a single dashboard

Your PM system tracks schedules, not photos. Inspections still happen on paper

✓

Record360 layers photo-verified inspections on top of your existing PM system. No rip-and-replace

Service records for outside fleets live in job tickets and memory. Nothing tied to DOT requirements

✓

Every service job creates a DOT-ready record tied to the asset, not just the invoice

Capabilities

Everything You Need to Document Every Truck, Every Time

Prove DOT Compliance for Every Fleet You Service

Every intake, PM, and repair gets the same guided checklist and timestamped photo record, whether the asset on the lift belongs to you or a customer like a regional carrier or a private fleet. When their compliance team or a DOT auditor asks for proof, you're not searching through job tickets.

Guided intake and PM checklists for every job, in-fleet or outside
DOT-ready documentation tied to the asset, not the invoice
Configurable to match each customer fleet's own requirements

Record360 inspection workflow showing truck check-out and damage tracking

Record360 mobile app capturing damage photos with before-and-after comparison

Catch Damage Before the Truck Leaves the Yard

Rent-ready, service-intake, and PM checklists walk every tech through the same steps every time. Whether the truck is heading out on lease or coming in for service. Spot a low tire, worn brake, or body damage before the unit goes on lease. No recalls. No DOT surprises.

Guided pre-lease PM checklists
Flag defects before a truck departs
DOT-ready documentation on every inspection
Works for lease, rental, and service-department workflows alike

Rock-Solid Proof for Every Damage Conversation

When a truck comes back damaged, pull up the timestamped before-and-after record. Customers pay for what they damaged and nothing they didn't. The evidence is always on your side.

Timestamped photo and video at every event
Clear before-and-after comparison
Disputes closed in minutes, not weeks

Record360 inspections dashboard showing all fleet inspection records by location

Record360 app running on tablet and phone showing fleet inspection workflows

One Process Across Every Location

New tech, busy yard, ten locations: the inspection workflow is identical everywhere. Standardize company-wide without retraining or chasing paper. Everyone works the same way from day one.

Centralized, configurable inspection templates
No location-by-location retraining
Full management visibility across all sites

How It Works

Three Steps. Zero Paperwork.

Document at Intake: Lease, Service, or Otherwise

Tech opens the app and follows a guided checklist tailored to your truck types. Whether it's a customer's rig coming in for service, your own unit heading out on lease, or a routine PM. Photos and video are captured at each step. Everyone in the yard or the shop works the same way, every time.

Document Every Touchpoint

PM inspections, check-ins, and DOT reviews all generate timestamped records tied to the asset. Your full condition history is always accessible, from any device, anywhere.

Resolve Damage Instantly

Truck comes back damaged? Pull up the before record. The customer sees exactly what they signed for. Dispute closed. No he-said-she-said. Just proof.

Record360 documents the condition. NationaLease fleets recover the revenue.

“

We have about 37,000 inspections that we've done with Record360, recouping a couple hundred thousand dollars instantly.

Josh Lombardo
Corporate Director of Rental, AIM Transportation

Read the NationaLease Case Study →

FAQ

Common Questions

What exactly is Record360?

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Record360 is a mobile inspection and damage documentation platform built for fleet operators. It replaces paper inspection sheets with guided checklists that capture timestamped photos and video at every check-out, check-in, and PM. Every inspection is stored on the asset record so you always have proof when you need it.

Does it integrate with our existing fleet management system?

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Yes. Record360 connects with most major fleet management platforms via API. Our team handles integration setup as part of onboarding. If you use a less common system, we export data in standard formats that work with your existing tools. Reach out before you commit and we will confirm compatibility.

How quickly can my technicians get up and running?

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Most fleets are live within a few days of signing. Technicians download the app on their phone or tablet, log in, and start inspecting. The guided workflow tells techs exactly what to do at every step, so onboarding new staff takes minutes, not weeks. No IT project required.

What happens when cell coverage is poor or nonexistent?

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Record360 is fully offline-capable. Technicians complete inspections, capture photos, and record video with no cell or Wi-Fi connection. Everything is stored on the device and syncs automatically the moment connectivity returns. In the bay, in the yard, on the road: your team never misses a step.

How does Record360 support DOT compliance?

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Record360's PM checklists are configurable to match DOT inspection requirements. Every completed inspection creates a timestamped, searchable record tied to the asset. When an auditor requests documentation, you pull it up in seconds. Consistent documented inspections also reduce the chance of a truck leaving the yard with a defect that triggers a violation.

Why not just have techs take photos on their personal phones?

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Personal phone photos are unstructured, unstored, and unverifiable. They live on a personal device, lack a guided checklist, and can't be tied to a specific asset or event. Record360 provides guided workflows that ensure every required item is documented, timestamps each capture to the inspection event, stores everything centrally, and makes it instantly searchable by asset, date, or location. That is the difference between a photo and proof.

We don't lease many trucks. Is this still worth it for us?

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Yes. Most NationaLease members we work with are in the same position. Leasing is often a smaller part of the business than the maintenance and service work done for outside fleets, and that's exactly where Record360 earns its keep. Every intake, PM, and repair job gets the same guided checklist and DOT-ready record, regardless of whether the truck on the lift is yours or a customer's.

Your Next Damage Dispute Should Be Your Last

Join NationaLease fleets already protecting revenue with Record360.

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