The weight of a truck driver or heavy equipment operator’s responsibility is usually underlined by the paperwork required to carry.
This article will examine some of these papers, documents, compliance requirements, and how Record360 can help.
Essential Documents to Look for During Pre-Trip Inspections
The following are some of the documents a truck driver should carry:
Commercial Driver’s License (CDI)
A truck or heavy equipment driver must have a commercial driver’s license.
Driving a truck without one can have severe consequences, especially when dealing with damage disputes.
Title and Registration
Both the truck and trailer need to be correctly registered. If the drivers are going to be crossing state lines, this becomes even more crucial.
These are some of the first documents to be requested in emergencies or dealing with moving violations.
Medical Certificate
The law requires all drivers to have a valid medical certificate called a DOT card.
This can only be issued by a licensed doctor registered by the Federal Motor Carrier Safety Administration.
The certificate will usually have to be renewed every two years.
Proof of Insurance
When dealing with damage expenses in the aftermath of an accident, there can be nothing worse than not having proper insurance.
The truck driver or vehicle owner can choose to have several types of insurance. This will help reduce costs when at fault for a truck accident.
Inspection Forms
Inspections should be conducted regularly to help ensure safe truck operation, gain insights on potential risks, and build customer trust.
These manual processes require support in the form of seamless documentation that covers multiple systems.
Inspection forms also have to be readily available whenever the vehicle is in use as proof of all the vehicle checks that were carried out.
Record360 should be used for daily truck inspections because it ensures thorough, verifiable documentation of vehicle condition, helps prevent disputes by providing timestamped photos and videos, and streamlines the inspection process, saving time and reducing paperwork.
Safety Certificates, Digital Inspections and More
Truck drivers need to be good at juggling multiple systems at once, including the inspection process, because they need to carry a lot more documentation.
This includes:
- Motor Carrier Authority (MC Authority)
- Cab cards
- Daily log book
- International Fuel Tax Agreement
- Bill off landing
- Safety and efficiency certificates
- State permits
If you want to learn more about how to digitize your process, request a demo today.
