Record360 × Wheelsys Integration

Record360 × Wheelsys integration

Basic inspections cost you money. Defensible ones get you paid.

Record360 connects to Wheels Car Rental System to capture HD video and AI-assisted damage detection on every rental. Every inspection is timestamped, tied to the contract, and ready when a customer questions the bill.

Get a demo See how it works

HD photo & video

AI damage detection

Two-way Wheelsys sync

Live two-way sync

Inspections → Wheelsys

Inventory → Record360

About the partnership

Two systems built for the rental counter, now connected

Wheels Car Rental system is trusted by auto rental operators across Europe to run reservations, fleet and billing from independent agencies to multi-country franchise networks and airport fleets. Record360 by Point of Rental is the inspection and damage-documentation platform that captures HD video, flags damage with AI, and builds a defensible record on every handoff. Together they pull live inventory into the inspection, then push the results straight back to the rental agreement.

How it fits your workflow

Your Wheelsys workflow, enhanced with Record360

Launch inspections from Wheelsys, capture every photo and signature in Record360, and automatically attach the completed inspection to the rental. No re-keying. No double entry. No extra system to babysit.

STEP 01

Launch the inspection from Wheelsys

Rental details load into Record360 automatically. No re-keying required.

STEP 02

Inspect with the Record360 app

Capture every vehicle with photo and video, right from your phone or tablet.

STEP 03

Sync results back to Wheelsys

The inspection posts to the rental agreement, with odometer and fuel updated automatically.

STEP 04

Keep the full record

Every inspection is stored in Record360 and accessible whenever you need it.

Record360 + Wheelsys features

Everything you need to catch damage and prove it

Catch every mark

Video and AI catch the dents, scratches, and curb rash that single photos often miss. Before the keys change hands.

✓Guided photo & video capture
✓AI-assisted damage detection
✓Timestamped & geo-tagged
✓Standardized across every handoff

Record360 mobile app starting a new vehicle inspection

Record360 inspection detail with customer e-signature

Prove when it happened

Verified, contract-linked inspection records establish exactly when damage occurred, with a customer e-signature on every handoff.

✓Time-stamped inspections
✓Customer e-signature on file
✓Event-based documentation
✓Defensible inspection timeline

Synced to Wheelsys

Pull live inventory in, post results back to the rental agreement. No re-keying, no double entry between systems.

✓Live inventory load-in
✓Two-way result sync
✓Odometer & fuel auto-updated
✓One connected workflow

Record360 inspection dashboard for a rental vehicle

Recovery-ready proof

Shareable, customer-ready documentation that turns write-offs into billable, recoverable revenue.

✓Inspection report PDFs
✓Shareable inspection summaries
✓Customer-facing proof
✓Fewer write-offs and disputes

Who it’s for

Built for every Wheelsys operation

Independent agencies

A smaller fleet means every unrecovered claim hurts. Catch damage at the counter and bill it back before it becomes a write-off.

Multi-location franchises

Standardize the same guided inspection across every branch, so condition records look identical no matter who’s at the desk.

Airport & high-volume fleets

High churn and fast turnarounds leave no time for paper. Document every check-out and return in under a minute, hands-free of re-keying.

What syncs

Exactly what flows between the two systems

A two-way connection keeps the rental agreement and the inspection record in lockstep, no double entry, no copy-paste.

Wheelsys → Record360

Loaded in when you start an inspection

Vehicle & unit details
Customer & rental agreement
Reservation & rental dates
Odometer & fuel baseline

Record360 → Wheelsys

Posted back when the inspection is done

Inspection status & completion
Damage findings, photos & video
Updated odometer & fuel
Inspection report & e-signature

The depth difference

Photos check the box. Record360 builds the case.

Speed at the counter

A cleaner, purpose-built UI moves staff through every handoff faster, so depth never costs speed.

Hi-res video + photo

Every handoff is documented in crisp high-resolution photos and full-motion video.

Catches what others miss

AI-assisted damage detection surfaces the marks a single photo and a tired set of eyes let slip.

A record that holds up

Every inspection is timestamped and contract-linked, built to stand up in a chargeback or insurance claim.

Before & after

What changes at the rental counter

The problem

Before Record360

The solution

With Record360 + Wheelsys

Paper or from-memory walkarounds

Condition logged inconsistently, if at all.

Guided photo & video capture

Every vehicle documented the same way, every time.

Damage spotted by tired eyes

Small marks slip past at a busy counter.

AI-assisted damage detection

Surfaces the marks a single photo would miss.

Re-keying unit details by hand

Odometer and fuel typed in twice.

Two-way Wheelsys sync

Inventory loads in; results post back automatically.

“He said / she said” disputes

No proof of when the damage happened.

Timestamped, contract-linked proof

Holds up for chargeback, damage or insurance.

Damage you can’t prove is your loss

Write-offs absorbed by the business.

Billable, recoverable revenue

The cost lands on the customer who caused it.

Getting started

Connected in three steps

No IT project, no data migration. Authorize the connection and start inspecting the same day.

Authorize

Connect your Wheelsys account in a few clicks. No credentials shared, no spreadsheets.

Configure

Map your locations and choose the inspection workflow for check-out and return.

Inspect

Pull a vehicle from Wheelsys and start capturing. Results sync back automatically.

Get a demo

What is Record360 for the Wheels Car Rental System?

Record360 is a vehicle inspection and damage-documentation upgrade that connects directly to your Wheels Car Rental System (Wheelsys) workflow. It lets your team capture HD video and photo inspections, detect damage with AI on every rental, and sync the results back to the Wheels rental agreement automatically — so damage costs land on the customer who caused them instead of being absorbed by you.

How does the Record360 and Wheelsys integration work?

It's one connected workflow in four steps: you pull the vehicle from Wheels (live inventory loads straight into Record360 with no re-keying), inspect at check-out and return with photo and video from a phone or tablet, sync the results back to Wheels (the inspection posts to the rental agreement and odometer and fuel update automatically), and keep the full record stored in Record360 for whenever you need it. There's no double entry and no switching between systems.

Does the inspection sync back to my Wheels rental agreement?

Yes. When an inspection is completed in Record360, it posts back to the rental agreement in Wheels, where the odometer and fuel readings update automatically and high-level inspection details become visible, with a link out to the full Record360 dashboard. You get the detailed evidence in Record360 and the key results right where you manage the rental in Wheels.

Does Record360 use AI to detect vehicle damage?

Yes. Record360 uses AI-assisted detection alongside HD video and photo capture to surface marks that a single photo — or a tired set of eyes at a busy counter — would miss. On every check-out and return, it helps your team catch damage the moment it happens, before it quietly becomes your loss.

How does Record360 help me win a damage dispute or chargeback?

Record360 produces a timestamped, contract-linked record of the vehicle's condition that's built to stand up in any dispute — chargeback, damage claim, or insurance. Because each inspection is tied to the specific Wheels rental agreement and time-stamped at check-out and return, you can show exactly what condition the vehicle was in when the customer took it and when they brought it back. That before-and-after proof turns a contested charge into a defensible one.

How do I add Record360 to my Wheels Car Rental System?

The Record360 + Wheels integration is available now to Wheelsys operators. To turn it on, contact Record360 at [email protected] or (206) 489-3290, or visit record360.com to book a demo. The team will walk you through connecting it to your existing Wheels workflow.