How Record360 Is Reshaping the Future of Truck & Trailer Management
Inspections should be the #1 priority for all rental operators... software tools have been too complex, slow, or non-existent for many teams to manage their fleet effectively.
Record360's comprehensive mobile app lets you create digital inspections, capture photos & videos, and securely access them online.
Seeing is believing with Record360's photo and video evidence. No more questions, just 100% certainty about your equipment's condition.
Set your team up to take immediate action by scheduling emails for failed inspections, assigning tasks, and providing internal comments.
The Record360 mobile app helps you reduce damage disputes with processes that work the way your teams do. We offer the simplest technology program you’ll ever implement so you can build customer trust, guaranteed.
Operate with customer trust & confidence. Record360 unifies your rental, service, and sales departments in a single tool — so you can protect yourself from damage. Create a consistent, transparent process with our digital inspections, tasks, and customer texting platform.
Managing a fleet of trucks is no easy task. You have to track maintenance history, vehicle condition, and so much more. If your current system is causing great frustration and chaos, then you need an intuitive tool designed especially for your business.
Record360 is here to help.
Created especially for companies like yours, our intuitive software will be there to help you conduct comprehensive inspections, ensuring that no detail is lost in a pile of paperwork.
If you want to learn more about our cutting-edge technology, then you have come to the right place. In this post, we’ll provide a comprehensive guide to our features to help you decide whether Record360 is the right software solution to help you bring control to the chaos.
Before we delve into the features, let’s first talk a little about what Record360 is.
To put it simply, Record360 is a software application designed to streamline your workflow and help you manage your day-to-day operations more efficiently. Trucks are a leading cause of traffic accidents, and failing to properly maintain your fleet can land you in legal trouble.
With a powerful set of features, Record360 makes the vehicle inspection and maintenance tracking process much easier. It allows you to pull up important data in seconds using just about any device with an internet connection.
Our fleet management software monitors truck performance, tracks vehicle inventory, and provides proof to prevent disputes. Thanks to its mobile compatibility, Record360 allows you to communicate with your team in real-time from just about anywhere!
Record360 has a host of helpful features that are designed especially for the vehicle and equipment rental industry. Here are some of the most notable:
Rental inventory management. When you sign up for Record360, you can have access to inventory data from wherever you are.
E-signatures. Need to get documents signed on the go? Our software lets you collect digital signatures and store unlimited data in one place.
Document management. Create and store information quickly and easily. Record360 allows you to take photos and videos to document the condition of your vehicles.
Develop a reliable maintenance strategy. One intuitive app allows you to access fleet maintenance data and devise a maintenance strategy that works.
Effective fleet and truck management is more important than ever in the busy field of transportation and logistics today. Handling a fleet of trucks and conducting inspections using a paper process is not only difficult but also expensive and prone to error.
As companies grow and customer expectations rise, having a reliable system in place is imperative. This is where the game-changing role of inspection software comes in.
In the section below, we’ll take a closer look at some of the challenges manual processes present for modern-day truck and trailer rental companies.
Because the condition of vehicles can change overnight, having a manual process in place can present a number of challenges. Firstly, accessing real-time data can be difficult. You would have to comb through digital or paper files to find the records you are looking for.
Time is money in any business, and if you are spending it searching for information, then it’s time to explore other options.
Moreover, this form of tracking is also prone to human error. Important documents can be lost or completed incorrectly, leaving gaps in your data. Our fleet maintenance software is designed to streamline the process and ensure that you are in control at all times.
Although manual fleet maintenance systems certainly do allow you to conduct vehicle inspections, it’s easy for these documents to be lost or not filled in correctly. This means that when a dispute arises with a customer, providing proof that it was not the company’s fault becomes harder.
However, when you have a cloud-based system, you will have the assurance that information is always at your fingertips and safely stored where you can easily access it when the need arises.
We’re going to put it bluntly – filing physical documents is a waste of time and human resources. Because a paper process is also incredibly inefficient, this extra time is not being spent wisely but rather being squandered when it can be used for more important things, such as marketing or growing the business.
If you need to manage preventative maintenance tasks, having access to real-time information is crucial. Like a GPS fleet tracking system, you will know what’s happening with each one of your vehicles when you invest in our construction fleet maintenance software.
Access to real-time data also helps you make informed decisions about your business. You will be able to view your inventory and other pertinent data at a glance instead of having to wait hours while your assistant combs through your paperwork and prepares a report.
Another challenge that a paper system presents is managing maintenance costs and practices. Conducting vehicle inspections and keeping track of potential issues becomes challenging and time-consuming.
The good news is that equipment rental software is designed to help you track important truck data and log inspections so that you can easily create reports and maintenance schedules.
In the truck and trailer industry, ensuring that your fleet complies with regulations is imperative. However, with data all over the place, determining whether you are really meeting the requirements can be incredibly challenging.
When you use an intuitive system designed especially for your business, you can ensure that you are on top of things and are able to give an account if you are required to do so.
To ensure profitability, it’s important to reduce expenses as much as possible. However, optimizing fuel usage becomes incredibly difficult when you have a manual maintenance system.
However, fleet management software can help you stay on top of things and ensure that your vehicles are in top form, which can help ensure fuel efficiency.
While a manual system may work for a small business with one or two vehicles, as your company starts to expand, things will get a lot more complicated when you have a large fleet. However, software applications like Record360 are designed to grow with your business, ensuring that you are always in control, no matter how big or small your fleet is.
If you are feeling overwhelmed with your current system and are considering Record360, you need to know the benefits it offers and how it can help you streamline various parts of your business. In the section below, we’ll talk about some of the perks of switching to our software.
If you are on the road and need access to your own remote desktop services, Record360 can come in very handy. It is designed to allow you and your team to document changes on the go. This means that if an incident occurs, your driver can make a note of any damages to the goods being transported.
You would probably go for ski equipment rental software if your business centered around such products. The same should hold true for truck and trailer rentals. Because every business is different, choosing a software application that caters to the unique needs of your industry is imperative.
This is exactly what you get with Record360.
Our software will help you manage the entire rental operation, ensuring that you have access to crucial information and tools when you need them most. Our tailored approach to the truck and trailer rental industry ensures that businesses can make good use of all the features offered.
If you have more than one franchise, ensuring that your inspections are conducted the same way across the board can be challenging. One franchise might function differently from the others, which means that you may end up with gaps in your data.
However, when you switch to Record360, you will have the assurance that parameters for inspections are preset, so everyone is on the same page and tracking the same information.
By conducting inspections using our cloud-based software, you can ensure that maintenance is scheduled timeously.
Because this has a direct effect on the functioning of your fleet, having a tool to help streamline your heavy-duty vehicle maintenance can be game-changing.
By catching issues early, you can protect the value of your fleet, ensuring that you are able to fetch a high price when it’s time to resell.
Thanks to the mobile app, you can use Record360 from just about anywhere. This means that if there is a problem or a driver would like to report the status of their vehicle, they can do so in real time. This allows your company to address the issue in a timely manner to prevent further damage to the truck and trailer.
When your team is able to communicate better, productivity is improved, ensuring that your business functions at optimum capacity.
You will be able to offer your customers a better experience when your internal processes are working like a well-oiled machine. When you do so, clients can see that you are always on top of things and not drowning in the chaos of a paper documentation system, and they will be more inclined to use your service again and recommend your company to others.
Moreover, the ability to meet expectations and comply with regulations, thanks to the implementation of a comprehensive document management tool, ensures that your brand is viewed in a positive light.
One of the most notable flaws of a paper-based system is the lack of accuracy. Because documents can be lost, completed incorrectly, stored in the wrong place, and more, maintaining accurate records becomes harder.
Fortunately, Record360 is designed to help with this. Using our intuitive app, you can upload photographs and videos as proof of the condition of your vehicles prior to dispatch. This is crucial to ensure that you are able to handle disputes when they arise.
When you need to view information timeously, Record360 puts everything at your fingertips. This means that you won’t need to waste time when making important decisions but can quickly and easily manage resources.
As a business owner, you have a duty to ensure that your business operations do not have a harmful effect on the environment. Record360 has been designed to help you do this.
Heavy motor vehicles release greenhouse gases and air pollutants that have an adverse effect on sea levels, surface air and ocean temperatures, and ecosystems.
When fossil fuels are used in internal combustion engines, gases such as methane, carbon dioxide, and nitrous oxide are released into the environment.
Moreover, toxic gases that are harmful to humans are also emitted, which places a huge weight on the shoulders of business owners whose services center around vehicles.
Our software facilitates comprehensive inspections, allowing you to identify potential issues that could cause your vehicles to burn more fuel, require replacement parts, and comply with the regulations set out by environmental protection agencies.
This allows you to reduce your carbon footprint while also prolonging the lifespan of the trucks in your fleet.
Did you know that replacing car parts has a negative effect on the environment? The waste produced often ends up in landfills, contributing to pollution. Moreover, when you conduct regular inspections on your fleet, you can lower the risk of accidents, which can cause hazardous cargo to spill onto the road and affect ecosystems nearby.
Before we leave, let’s look at a few case studies to determine how Record360 performs in the real world. While a software application might seem great on paper, when the rubber meets the road, all that’s left is disappointment in many cases.
However, this is simply not true of Record360. Here are a few examples of how it has brought calm and control to businesses just like yours that were once drowning in paperwork and feeling incredibly overwhelmed.
With over 12,000 vehicles and 100 years of experience in the commercial trucking industry, Aim Transportation Solutions has turned to our software for assistance.
Unfortunately, like many companies, it relied on a paper system to manage maintenance practices and complete inspections.
However, this proved to be inefficient. Because of the nature and size of the business, an effective system with all the tools needed to complete inspections was needed.
In 2020, Aim Transportation Solutions turned to Record360 and has completed over 37,000 vehicle checks using our intuitive software.
According to the company, it found keeping track of its vehicles much easier. The team completes inspections of the trucks before they depart and when they return, ensuring that potential problems are identified early and documented so that they can be adequately addressed.
It is able to view the condition of any of the trucks in real time, ensuring that no detail goes unchecked. Like Aim Transportation Solutions, you can also enjoy these benefits.
Kenworth of LA is another commercial truck and trailer company that has upgraded its system for greater efficiency and productivity. The family-owned business was established in 1968 and has over 150 trucks that it rents to customers.
It had a primitive documentation system that left much to be desired, which is why the owners saw the need to make a switch. The team began using Record360 in 2017 and has reported a fantastic overall experience.
Kenworth of LA was able to standardize its activities across all seven branches and took advantage of its customizable workflow features to enhance its business operations. The company also gave us great feedback on their overall experience with our team, reporting excellent customer service throughout the integration process.
One of the reasons many trucking businesses turn to us is because they want to preserve the resale value of their vehicles. This is exactly what Coast Counties Peterbilt got when it used Record360 for its vehicle inspections.
The company buys and sells trucks and trailers, in addition to high-quality parts. It also offers rental services for those who prefer not to buy. Therefore, the owner was becoming increasingly frustrated by the amount that was spent on repairs each year.
He also didn’t like the fact that he had to spend hours disputing prices with customers. Unfortunately, the team did not have a system for capturing sufficient evidence, which was the cause of his frustration.
After switching to Record360, the company reported saving tens of thousands of dollars. It always has clear evidence of how the truck looked before it was purchased, which allows the business to prevent disputes and avoid losing money.
Currently, Coast Counties Peterbilt has conducted over 5,000 inspections using our intuitive system.
If you feel overwhelmed by the chaos of your current inspection and maintenance management system, there is still hope for you. You can harness the power of technology to streamline your workflow and enjoy efficiency.
Safeguard your business from legal implications with accurate documentation and a record system that will not let you down. Thousands of companies just like yours have trusted Record360 to help them manage important internal functions.
Contact us today if you would like more information about our services or request a FREE online demo to experience our software for yourself!
Our software is designed especially for businesses like yours. It helps you create indisputable proof of the condition of your fleet, allowing you to retain control at all times. You can save money, improve the longevity of your vehicles, and even do your part to protect the environment when you use Record360 for your truck and trailer business.
For rental companies, truck inspections are essential for a number of reasons. First and foremost, they make sure that drivers and members of the public are safe by examining vehicles for possible technical problems or safety risks before renting them out. This lowers the company’s liability risks and helps to prevent accidents.
Furthermore, truck inspections contribute to the preservation of the rental fleet’s general durability and condition. By routinely checking the trucks for damage, wear and tear, and maintenance requirements, rental firms can quickly fix issues and avoid worse problems later on.
Moreover, by taking a proactive stance, the business reduces vehicle downtime, boosts client satisfaction, and safeguards its fleet investment.
In addition, these checks are necessary to ensure that your company is complying with the relevant laws and industry standards. To conduct business lawfully and preserve their good name, rental companies have to abide by regulations pertaining to the safety of their vehicles.
Frequent inspections lower the possibility of fines, penalties, or legal repercussions for the organization by ensuring that their fleet fulfills all applicable safety and performance criteria.
Here are some of the top reasons to use Record360 for your truck and trailer company:
Our software is affordable, providing exceptional value for money.
It’s easy to use, making the onboarding process easier.
You get access to our professional team of customer service agents who will help you get the most out of our software solution.
We have designed Record360 to be tailored to the needs of truck and trailer businesses.
What are you waiting for? Contact us today to get started!
See why thousands of people across the world trust Record360.
