Gone are the traditional days of filling out lengthy checklists and forms before rental contracts. Businesses are adopting innovative solutions that capture details about rental equipment and use powerful analytics to drive actionable insights.
Data-driven decisions enable rental operators to tackle challenges in operations, inspections, and damage claims. Record360 is the leading app for digital inspections with many key features for recording rental equipment data and tracking key equipment inspection analytics.
What Data Does Record360 Track?
Record360 allows rental businesses to tackle many data points to complete inspections faster and eliminate damage disputes. These include the following:
- Equipment or vehicle inspection results: Record360’s rental software allows businesses to capture photos of the equipment before and after the rental contract. It provides guided prompts to take pictures from different angles, ensuring high-quality images every time.
- Proof of signatures: With Record360, businesses can take e-signatures using the digital application. It sends auto-generated emails of signatures and copies of inspections to the clients and stores them online.
- Maintenance: Scheduling maintenance with Record360’s intuitive software is easy. It lets businesses capture data regarding the condition of their equipment, allowing them to identify issues and perform preventative maintenance.
- Inventory management: With Record360, rental companies can record and track rental equipment conditions, allowing for better and more efficient inventory management.
How Can Record360 Visualize and Analyze Data?
Record360 offers a comprehensive dashboard with easy-to-read downloadable metrics and insights, including total checkouts, inspection duration, total damage, and damage over time. On the same page, it provides line graphs and pie charts to illustrate important details, allowing businesses to make data-driven decisions.
Practical Examples of How Rental Businesses Can Use This Data
Companies can leverage rental inspection, maintenance, and real-time data in various ways. They can:
- Identify problematic areas and address issues before they arise with a particular piece of equipment.
- Optimize maintenance schedules to minimize excessive wear and tear, ensuring better fleet management.
- Predict equipment failures and take immediate action to reduce downtime.
Don’t Just Take Our Word for It—Here Are Some Case Studies Showcasing the Power of Data-Driven Decisions!
The following are some of the success stories shared by business owners using Record360 rental software:
PDQ Rentals Improved Inspection Data with Straightforward Interface
PDQ Rentals, a leader in the Southern California rental market since 1909, manages six locations, 300 employees, and a busy schedule of 180 deliveries and 125 pickups daily. Moving away from paper-based inspections, they found in Record360 a way to enhance how they document and share equipment conditions.
With Record360, employees no longer need to switch between systems to upload photos or manage inspection data. The app’s intuitive features, such as thumbs-up/down checklists and integrated GPS, make it simple for every team member to use from day one.
Midway Chevrolet Achieves 100% Damage Expense Recovery
Midway Chevrolet faced a serious issue with its Dealer Rent a Car program, which provides new vehicle rentals to customers having their cars serviced. The rental business team reported an increase in claim disputes due to poor documentation quality.
Since adopting Record360’s software, Midway Chevrolet has been better equipped with photos, videos, and geo-tagging, allowing it to effectively pursue damages in case of accidents. This has helped the rental business save time and money.
Aim Transportation Strengthens Client Relationships
Aim Transportation, a large fleet rental company, relied on a paper-based inspection process that required discussing uncomfortable details about damages with clients. This traditional approach was time-consuming and often strained customer relationships.
Since partnering with Record360, Aim Transportation has been able to accurately document asset conditions and leverage equipment inspection analytics to expedite claims and build client trust.
Record360: Rental Inspection Software
Regardless of your industry — heavy equipment, truck & trailer, or auto — there is room to increase billable claims, reduce damage expenses, and deliver superior customer experiences with accurate, well-documented photos and videos.
Ready to upgrade your rental inspection processes with Record360? Request a demo today or give us a call at (206) 489-3290.
