The first step is receiving a vehicle inspection report tailored to your auto rental company. However, you must effectively utilize and interpret the results.

Understanding the inspection report’s details for reliability and safety is crucial. Whether you’re experienced or just entering the industry, you must know what the information means.

This blog will offer valuable insights, actionable strategies, and practical tips to help you confidently navigate the complexities of the car inspection report. Whether you’re identifying potential issues or deciphering technical terminology, you’ll gain the knowledge necessary to make an informed decision regarding the upkeep of your rental vehicles.

We empower you to focus on automotive operations to give customers a seamless rental experience. Learn how vehicle maintenance and automotive safety can benefit you.

Understanding the Vehicle Inspection Report (VIR)

Inspection report analysis is the best way to thoroughly assess the vehicle’s condition before/after trips to identify and fix faults and safety concerns.

Your report will help you provide a safe vehicle for renters. In fact, you’ll fix issues quickly and take the necessary steps for repairs. Likewise, you can spot otherwise unnoticed hazardous defects, which can prevent fatalities and accidents.

Key Components of Your VIR

If you want a comprehensive report, you must thoroughly examine the key components of your vehicle, such as:

  • Tires
  • Power steering pump
  • Wheels
  • Brakes
  • Exhaust pipe
  • Fluid levels
  • Mirrors
  • Lights

Scrutinize everything for signs of damage, defects, and wear. Some areas might require more attention, but the right software will help you keep things organized and avoid expensive repairs in the long run.

The Inspection Process

It’s important to be thorough when executing an inspection report. Typically, you’ll want a qualified mechanic on the job because they understand how crucial road safety is.

The inspection process focuses on verifying details, physically checking the motor vehicle, and looking for concealed issues. Documenting the information provides a formal record that can be used later.

MUST READ: Why Auto Rental Companies Need Vehicle Inspection Reports

Addressing Repairs and Defects

Gaining vehicle repair insights will help you determine the essential actions to fix the problem. It’s wise to note what you’ve done to the car or truck so that future technicians can easily assess the fleet’s needs.

Reporting and Monitoring with Digital Software

When you report issues, you should include these things:

  • Instructions on how to replicate the problem
  • The severity and priority level of the issue
  • A thorough explanation of the defect
  • Where the issue was identified
  • The name of the person reporting the issue
  • A unique identification number for every vehicle and defect

The vehicle can then be sent to the technician for repairs. Ultimately, using Record360’s software makes everything much easier. You can run the car quickly, ensuring it’s ready for the next client.

Benefits of Electronic Fleet Maintenance Software

Digital documentation offers readily available and dependable records. Whether focused on maintenance and repairs or inspections that keep your vehicles functioning properly, you’ll have easy access to the information you need.

Enhancing Inspections with Software

You might have a specific vehicle that requires more work or maintenance than others. Keeping notes about what you’ve done and when will help you enhance your inspections, and Record360 software ensures that everything is in good shape.

Choosing the Best Electronic Fleet Maintenance Software

You must know what’s wrong before heading to the auto parts store to buy components. Choosing electronic fleet management software will assist.

You’ll enjoy a streamlined interface and optimize your resources and time more effectively. Paperless operations benefit the environment and provide easy access at all times. Customizable reports also make it easy to color code.

Car Maintenance Tips You Can’t Find from a Vehicle Owner’s Manual

While your owner’s manual can provide information about when to perform routine maintenance, these tips will ensure that you focus on vehicle health at all stages. Since renting these cars and trucks to others, you want them in top-running condition. Here are things to consider:

1. Check the Car Battery

Modern batteries don’t require much maintenance, but checking them periodically is important, especially when inspecting vehicle fluids.

Pop the hood and look at the battery terminals to ensure no build-up or corrosion.

2. Conduct Motor Oil Changes on Time

Though modern vehicles don’t require oil changes every 3,000 miles, it’s still important to complete this task based on the manufacturer’s recommendations. This could be every 10,000 miles or more.

3. Check Tire Pressure and Tires

Checking the tire pressure is crucial for the client’s safety. If the car doesn’t include a sensor, you can purchase a gauge.

Before every trip, check the air pressure in the vehicle’s tires to improve fuel efficiency and reduce the risk of an accident. You’ll also want to inspect the tread depth and look for signs of damage or wear.

4. Check Windshield Wipers

Worn and old windshield wipers don’t work well, so clients can’t see in snow and rain while driving. Don’t wait to replace them as needed.

5. Check the Vehicle’s Fluid Levels

It’s important to check these fluids to ensure they’re fresh and full:

  • Transmission fluid
  • Brake fluid
  • Oil
  • Washer fluid
  • Power steering fluid
  • Radiator/antifreeze fluid

Spend a few extra minutes on the coolant system. This is what keeps the engine cool so that it doesn’t overheat. Performing automotive diagnostics will help the technician determine what’s wrong.

6. Check Filters

A cabin air filter keeps the vehicle’s air fresh and clean. It removes pollutants, making it easier to breathe. Check this periodically to avoid problems.

The engine air filter should also be checked to improve fuel economy and acceleration.

8. Check the Spark Plugs

Clean spark plugs are crucial for your engine, so check them periodically and replace them as needed.

MUST READ: From Used to Like-new: How Car Inspections Can Enhance Resale Value

Why Choose Record360

Understanding car inspections and the information they provide helps you focus on maintenance schedules. You’ll also have appropriate service records to refer to as needed.

Record360 offers rental inspection software with checklists, e-signature capabilities, and more. Request your free demo today to eliminate damage disputes.