Mid and Large Truck Rental Inspection Software | Record360
Protect Your Truck. End Rental Disputes
Record360 standardizes photo and video inspections across every location, helping mid and large truck rental fleets eliminate “he said/she said” damage disputes, improve customer trust, and keep vehicles on the road.
Get a demo
By submitting, you agree to receive calls, emails, and other communications (incl. automated/Al), with opt-out available. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. For more information, please review our Privacy Policy and EU Privacy Policy.
Serving Over 2,000+ Rental Company Locations Across the Globe
Features
- Checklist items can be tailed to specific truck classes
- Overlay photo taking instructions or overlay machine outlines to ensure photo consistency
- Digitize your existing forms into fillable PDFs
- Quickly reference check-out answers during asset check-in
- Record photos and videos of truck in just 2 minutes
- Guided prompts ensure every angle and detail is covered
- Auto-focus and high-resolution images make proof crystal clear
- Automatically flag new damage and link it to the responsible customer
- Improve damage claim recovery by up to 100% (Midway Chevrolet)
- Customers sign off on truck condition at checkout and return
- Auto-email signed inspection copies to both parties
- Securely store documentation in the cloud for instant access
- Eliminate damage disputes with undeniable video and photo proof
- Access inspection history anytime in one secure dashboard
- Track damage trends and employee compliance
- Ensure process consistency and compliance across your organization
- Leverage configurable workflows to standardize operations and drive accountability
- Identify repeat issues or high-risk customers
- Streamline operations and boost efficiency by 30%
- Flag recurring issues before they turn into costly breakdowns
- Track service intervals with digital repair histories
- Auto-notify service team to keep your fleet rental-ready
- Extend the useful life of your truck
4.5
I've been using Record 360 for a long time now, it is easy to use and a very practical application with a lot of features to claim and manage the inventory in your locations with detailed report.
Harshjot S.
Executive Member
Very good, couldn't live without it today unless a better videoing solution that adapts to our in house software comes about.
Kenneth T.
COO
I had my hand held just enough when setting our workflow up. They're smart, they set it up for you, instead of trying to train you through doing it. Much better solution than many of the apps out there. The staff were beyond helpful, and well versed on their product.
Stephanie G.
Head of Operations
Solutions
Rental Check-Out / Check-In Inspections
Standardized handoff and return (fuel, hour meter, attachments, damage) with timestamps and side-by-side comparisons.
Warranty Claims Documentation & Submission
Capture before/after photo/video tied to the asset and WO, then export an evidence packet for OEM approval.
Pre-Delivery Inspections (PDI)
Guided, media-rich PDI checklists with required photos, serials, and signatures—auto-stored to the asset record.
On-Rent / Jobsite Spot Checks
Mid-rental condition checks to catch issues early, document abuse, and reduce surprises at return.
Damage Billing Workflow
Evidence-backed charge approvals using indisputable media, audit trails, and customer-facing proof.
Preventive Maintenance (PM) Inspections
PM templates and closeout photos to verify work and maintain warranty eligibility.
Transport / Delivery & Pickup Proof (POD + Condition)
Load/unload condition, BOL signatures, GPS/time stamps for irrefutable delivery and pickup confirmation.
Fleet Audits & Yard Walks
Periodic, templated surveys by branch/location with exceptions reporting to target corrective actions.
360AI Blur Detection
Never lose a claim to a blurry photo – AI ensures every inspection image is crystal-clear and dispute-ready.
AI License Plate Scanner
Save time and eliminate errors with instant, automatic plate capture on every inspection.
AI VIN Scanner
Eliminate manual entry and costly mistakes – AI reads and records VINs in seconds with perfect accuracy.
360AI Smart Review
Let AI double-check your work – automatically flagging missing photos, skipped steps, and potential damage before approval.
Frequently Asked Questions
What is the best way to document truck rental damage?
The most reliable way to document rental truck condition is with a digital inspection app like Record360. Our software captures timestamped, geo-tagged photos and videos before and after every rental. This creates a single source of truth for your truck’s condition, eliminating disputes and providing legal-grade proof for damage claims.
How does Record360 help prevent rental disputes?
Record360 standardizes inspections so every rental is documented consistently. Instead of relying on memory or paper forms, you’ll have photo and video evidence that shows the true condition of your truck at check-out and return. This eliminates the “he said/she said” arguments that cost rental companies money and damage customer trust.
Can Record360 replace paper truck rental inspection forms?
Yes. Record360 digitizes your truck inspection checklist and rental forms, so everything can be completed on a mobile device. Customers can sign digitally, and completed inspections are automatically stored in the cloud and emailed to both parties. This makes your process faster, reduces errors, and saves time for your staff.
What happens if my team doesn’t have internet during inspections?
No problem. Record360’s truck inspection app works offline. Photos, videos, and signatures are saved to the device and automatically sync to your secure dashboard once you reconnect. This ensures no inspections are ever lost, even in areas with poor Wi-Fi or cell coverage.
How fast can we get started with Record360?
Setup takes less than 24 hours. Our team helps you customize your inspection checklist, onboard your staff, and get your system live right away. Most Mid and Large truck rental companies are fully trained and running digital inspections within the first day.
How much does Record360 cost for large truck rental companies?
Plans start at $295/month per location. Each plan includes unlimited inspections, photo and video capture, digital storage, and mobile access for your team. Many truck rental operators see ROI from Record360 with just one avoided damage dispute.
Ready to Stop Losing Money on Truck Rental Damage Disputes?
See how Record360 can protect your trucks, eliminate costly disputes, and keep your rental business running smoothly.