Auto Rental Inspection Software | MIDSIZE Fleets | Record360
Protect our Fleet. Prevent Downtime. Prove Every Inspection.
Record360 helps construction, logistics, and delivery fleets eliminate missed maintenance, reduce repair costs, and document every inspection with digital photo and video evidence.
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Serving Over 3,000+ Company Locations Across the Globe
Features
- Checklist items can be tailed to specific fleet classes
- Overlay photo taking instructions or overlay machine outlines to ensure photo consistency
- Digitize your existing forms into fillable PDFs
- Quickly reference check-out answers during asset check-in
- Record photos and videos of fleet in just 2 minutes
- Guided prompts ensure every angle and detail is covered
- Auto-focus and high-resolution images make proof crystal clear
- Automatically flag new damage and link it to the responsible customer
- Improve damage claim recovery by up to 100%
- Customers sign off on fleet condition at checkout and return
- Auto-email signed inspection copies to both parties
- Securely store documentation in the cloud for instant access
- Eliminate damage disputes with undeniable video and photo proof
- Access inspection history anytime in one secure dashboard
- Track damage trends and employee compliance
- Ensure process consistency and compliance across your organization
- Leverage configurable workflows to standardize operations and drive accountability
- Identify repeat issues or high-risk customers
- Streamline operations and boost efficiency by 30%
- Flag recurring issues before they turn into costly breakdowns
- Track service intervals with digital repair histories
- Auto-notify service team to keep your fleet rental-ready
- Extend the useful life of your vehicle
4.5
I've been using Record 360 for a long time now, it is easy to use and a very practical application with a lot of features to claim and manage the inventory in your locations with detailed report.
Harshjot S.
Executive Member
Very good, couldn't live without it today unless a better videoing solution that adapts to our in house software comes about.
Kenneth T.
COO
I had my hand held just enough when setting our workflow up. They're smart, they set it up for you, instead of trying to train you through doing it. Much better solution than many of the apps out there. The staff were beyond helpful, and well versed on their product.
Stephanie G.
Head of Operations
Solutions
Rental Check-Out / Check-In Inspections
Standardized handoff and return (fuel, hour meter, attachments, damage) with timestamps and side-by-side comparisons.
Warranty Claims Documentation & Submission
Capture before/after photo/video tied to the asset and WO, then export an evidence packet for OEM approval.
Pre-Delivery Inspections (PDI)
Guided, media-rich PDI checklists with required photos, serials, and signatures—auto-stored to the asset record.
On-Rent / Jobsite Spot Checks
Mid-rental condition checks to catch issues early, document abuse, and reduce surprises at return.
Damage Billing Workflow
Evidence-backed charge approvals using indisputable media, audit trails, and customer-facing proof.
Preventive Maintenance (PM) Inspections
PM templates and closeout photos to verify work and maintain warranty eligibility.
Transport / Delivery & Pickup Proof (POD + Condition)
Load/unload condition, BOL signatures, GPS/time stamps for irrefutable delivery and pickup confirmation.
Fleet Audits & Yard Walks
Periodic, templated surveys by branch/location with exceptions reporting to target corrective actions.
360AI Blur Detection
Never lose a claim to a blurry photo – AI ensures every inspection image is crystal-clear and dispute-ready.
AI License Plate Scanner
Save time and eliminate errors with instant, automatic plate capture on every inspection.
AI VIN Scanner
Eliminate manual entry and costly mistakes – AI reads and records VINs in seconds with perfect accuracy.
360AI Smart Review
Let AI double-check your work – automatically flagging missing photos, skipped steps, and potential damage before approval.
Frequently Asked Questions
How does Record360 help prevent fleet damage disputes?
Record360 creates timestamped, geo-tagged photo and video documentation before and after every rental. This provides indisputable proof of fleet condition, helping you identify when and where damage occurred—preventing costly “he said/she said” situations.
How quickly can my team get started?
Most fleet rental operators are fully onboarded within 24 hours. Record360’s implementation is “dead simple” — setup, training, and go-live can happen in a single day.
Does Record360 work without an internet connection?
Yes. The Record360 mobile app supports full offline functionality. Your team can complete inspections anywhere, and all data syncs automatically once reconnected.
What’s the ROI for fleet rental companies?
Customers typically see a 5–10x return on spend, driven by reduced disputes, faster claims, and higher fleet utilization.
Can Record360 integrate with our existing rental software?
Absolutely. Record360 integrates with major systems like TSD, Karmak, and Point of Rental, ensuring data flows seamlessly between inspection and rental operations.
What devices are supported?
Record360 runs on both iOS and Android devices. It’s designed mobile-first, so your team can capture high-quality inspections from anywhere in the yard or lot.
How does Record360 improve customer experience?
By standardizing the inspection process and providing transparent photo/video records, you eliminate conflict at the counter. Customers appreciate the professionalism, fairness, and confidence your team provides.
Ready to Stop Losing Money on Fleet Rental Damage Disputes?
See how Record360 can protect your fleets, eliminate costly disputes, and keep your rental business running smoothly.